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PERTH
& KINROSS COMMUNITY TRANSPORT GROUP
SPECIAL
GENERAL MEETING
26TH
OCTOBER 2009
Venue:
Meeting Room 10/11 Pullar House, Perth.
Present:
Norman Jarvie (NDJ)
Chairman PKCTG
Jim Gibb (JDG)
Vice Chairman PKCTG
Richard Hall (RH)
Treasurer PKCTG
Morna Calcott (MC)
Kinross Volunteer Group & Rural Outreach Scheme
Ann
Munro (AM)
Kinross Volunteer Group & Rural Outreach Scheme
Kelvin
Reay (KR)
Kinross Volunteer Group & Rural Outreach Scheme
Fiona
Mapp (FM)
Kinross Volunteer Group & Rural Outreach Scheme
Paul
McFarlane (PM)
Alyth Youth Partnership
James Robertson (JR)
Perth Access Cars
Raine Du Puy (RDP)
P&K Access Group
Donald Isles (DI)
Pitlochry Senior Citizens
John Berry (JB)
P&KC PTU
Frank Muggridge (FM)
Strathcare
Angela Prescott (CDW) CDW
PKCTG
Jayne Ramsay (JSR)
Asst CDW PKCTG
Apologies
Alison
Stewart
Aberfeldy Hospital Cars
Brian Martin
P&K PTU Minibus Coordinator
Sue Sadler
PKCTG
Isobel Watson
Pitlochry Senior Citizens
Jane Laahs
NHS Voluntary Services Manager
Mark Scholes
Head of Site/Support Services (P&K) Head of
Catering (NHS Tayside)
Kathleen Coffey
Project Manager, WRVS
Roger Clare
Compass Christian Centre
Bob Gillespie
CVS, Perth and Kinross
Colin Carr
CVS, Perth and Kinross
1.
Welcome and apologies for absence
The Chairman
welcomed those attending and apologies were noted.
2.
Letter from the Chairman
NDJ referred to his
letter which accompanied invitations to the SGM. The letter proposed a succession strategy for the position of Vice Chairman
with the aim of encouraging increased engagement and interaction of PKCTG members. Annually members will be invited to put
forward a name from their group for consideration at the AGM for the position of Vice Chairman. This is an annual appointment
and hopefully over the years it will rotate between different member groups. There is no expectation to assume further
office on completion of this position but some appointees may consider ongoing involvement in the affairs of the Group.The adoption
was proposed by JG seconded by MC.
3. Amended Constitution
dated August 2009
The following points were raised during a lengthy discussion:-
a) PKCTG do
not accommodate proxy/and or postal voting but groups can nominate one of their members to attend and vote on their behalf
b) PKCTG always select accessible venues for their meetings
c) PKCTG do hold records of those who are entitled to vote
at meetings and this can be supplied by the CDW on request to any interested partyd) Article VI 1.
Concern was expressed about the apparently small number of members who could pass a resolution
to dissolve the Group.
2.6 of the Constitution clearly states that the quorum at General Meetings shall be one
third of the total full membership. It was agreed to clarify the wording of Article VI to include reference to this as
follows- "PKCTG shall only be dissolved by the passing of a Resolution at a properly constituted Special General Meeting
requiring a majority in favour of no less than two thirds of those present."
Article VII This article shall now read:'Amendments to the Constitution require a majority in favour of no less than
two thirds of those present'.e) Unincorporated/Incorporated
PKCTG is an unincorporated Association. JG is to investigate the advantages or otherwise of a change to incorporated
status.
4. Proposal
for Adoption of Constitution
A proposal to adopt the
Constitution dated August 2009 with the amendments to Article VI 1. and Article VII noted above was made by KR and
seconded by JG
5.
AOCB
No items were raised.
6. Date of next AGM
The PKCTG Annual General Meeting will be held in June 2010. The date and venue are to be decided.
Members and interested parties will be informed.
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