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Perth and Kinross Community Transport Group
Minute of Meeting on 16th March 2009
Venue:
The Boardroom, The Blind Society, New Row, Perth.
Present:
Norman Jarvie (NDJ)
Chairman PKCTG
Jim Gibb (JDG)
Treasurer PKCTG
Morna Calcott (MC)
Kinross Volunteer Group & Rural Outreach Scheme
Ann
Munro (AM)
Kinross Volunteer Group & Rural Outreach Scheme
Fiona
Mapp (FM)
Kinross Volunteer Group & Rural Outreach Scheme
Lorna
Teague (LT)
WRVS
Bob Gillespie (BG)
CVS, Perth and Kinross
Raine Du Puy (RDP)
P&K Access Group
John Berry (JB)
P&K PTU
Brian Martin (BM)
P&K PTU Minibus Coordinator
Frank Muggridge (FM)
Strathcare
Jane Laahs (JL)
Voluntary Services Manager NHS Tayside
Angela Prescott
(CDW)
CDW PKCTG
Jayne Ramsay (JSR)
Asst CDW PKCTG
In attendance
Richard
Hall
Prospective PKCTG Committee Member
Apologies
Eileen Colley
Alyth, Meigle and District
Nursing and Samaritans
Association
Alison Stewart
Aberfeldy Hospital Cars
Sue Sadler
PKCTG
Karen Thomson
Macmillan House
James Robertson
Perth Access Cars
1.
Welcome and apologies for absence
The Chairman
welcomed those attending and apologies were noted.
2. Minute
of the PKCTG Meeting held 19th January 2009
One
amendment was noted: Item 3e – “JB explained that a question has arisen” should read “JDG explained
that a question has arisen.” The minute was approved by JDG and seconded by BG
3.
Matters arising
a. Disclosures
The Chairman confirmed that PKCTG are now able to offer Disclosure Checks free
of charge to PKCTG Members. CDW is the lead signatory and NDJ is the additional signatory. Please contact PKCTG to access
this service
Action: CDW to distribute
this information to the CT Sector
b.
CT Directory – update
CDW confirmed that PKCTG have now received confirmation of the 50% contribution form NHS Tayside.
The process of gathering information for the directory continues. Following a meeting with JB & BM
and Andrew Warrington it was proposed that the format of the directory should be similar to the Public Transport Map for Perth
& Kinross. The map would show the Hospital Link Service 333. There is a template for the map and use
of this could possibly reduce the cost of the directory. It was agreed that a realistic target date would
be May/June 2009. RDP requested that the draft publication be passed to Access Group to ensure font etc.
was suitable to all users. NDJ stated that the publication would be all inclusive with each group having
the facility to comment prior to publication. Approval of the proposed format was given by those present
with a request from the Chairman for photographs for inclusion.
Action:
CDW to refer draft CT Directory to P&K Access Panel
c.
PQASSO
The Chairman explained that PQASSO has not been a priority to date. BG stated that no deadline for completion has been
set by the Local Authority. Level 1 has already been formatted for computer and e.mail use and agreement was given to prepare
Level 1 Evaluation by Mid May at the latest.
Action: NDJ and CDW to complete Level 1 Evaluation
d. Minibus Operators Group
The Minute from the meeting held 2nd
March 2009 was circulated. It was agreed in general that the development of the Minibus Operators Group
should continue. The Minibus Operators group would not be an Association but would be incorporated in the PKCTG/CCA group.
CDW has been approached by Euan Drysdale from Keegan Pennykid, who may be able to offer a block insurance
policy for vehicles should this be a benefit to MOG members. CDW expressed concern that some individuals
are receiving MiDAS free of charge from the Council and that discussions are needed to express this concern. There may be
implications for PKCTG. BM is to attend the Minibus Operators Steering Group Meeting on 27.4.09 and is
to report on the status of MiDAS at P&K Council. NDJ asked if PKCTG should be represented. JB stated
the meeting to be attended by council staff only. JB noted that the Council, through PKCTG are not looking
to fund delivery of MiDAS in full.
Action:
CDW and JB to continue to investigate insurance options
Action: BM to circulate his report on MiDAS to PKCTG
e. Constitution
JDG is no further forward with changes to the Constitution. Agreed changes will
be circulated prior to the AGM
Action: JDG
to meet with Colin Carr 16.3.09 to discuss this matter further.
4. Treasurers Report
JDG spoke to his tabled report showing the financial position to 16.03.09 and indicated that PKCTG
are on budget. JDG is not convinced that PKCTG require a reserve for redundancy and liability.
RDP recommended PKCTG have a reserve and sensible exit strategy and that the Council is aware that funds need to be
set aside in respect of redundancy. The Council expect to see a contingency for survival as do most funding bodies. JB stated
that P&KC may have set a precedent having made redundancy payments to WRVS staff. JB confirmed that funding application
forms for 2009/10 are not yet available but gave a verbal assurance to continue to support PKCTG to the end of April 2009.
JDG is still to invoice P&KC PTU for the remaining grant of £2,600 agreed in July 2008.
Action:
A modest reserve, to cover possible redundancy payments,
to be considered for incorporation in future budgets.
Action:
JDG to invoice P&KC PTU.
5.
CDW Report
CDW referred to her written report
of recent activities. PKCTG are keen to establish a Community Car
Scheme in the Carse of Gowrie area. PKCTG took a stand at the Inchture (Carse of Gowrie) Community Event on 14.3.09. Two people
are possibly interested in establishing a Community Car scheme in the area.
Action: CDW to speak to JB and BM concerning other issues raised.
6. Chairman’s Report
a. Succession Strategy
The Chairman reiterated the need for a Succession Strategy
in respect of the Chairperson as there is no provision for this in the Constitution. He suggested that
each member group nominate a Vice Chairman annually on a rotational basis.
Action:
CDW and NDJ to meet to develop a proposal for circulation to members, with a view for this to be effective from the
2009 AGM.
b. Health and Safety Policy
This item arose from the PQASSO evaluation. CDW contacted Perth College and accessed
the College Health and Safety policy. NDJ questioned the need for such a detailed policy. BG explained
that the employer has a duty of care depending on nature of work. JB commented that as an employer by law
a Health and Safety policy is required but it can be fairly simple applying to the activities relating to PKCTG e.g. lone
working, work related stress, driving to meetings, etc.
Action:
NDJ to construct a relevant Health and Safety Policy.
7.
AGM
The proposed date for this year’s AGM is 5th June 2009 (Friday). NDJ commented on the pattern
of last year proving a success and the same venue being a possibility. JB commented that Pullar House would
be available as a venue and would be free of charge. Suggestions for a keynote speaker were discussed.
Action: NDJ JDG and CDW to agree the venue and contact
the keynote speaker/s.
8. AOCBCTA Annual Event 19th and 20th May in Inverness
CDW enquired if grants would be available from P&K C towards the cost of attending
this event. JB confirmed that the council would be happy to contribute 50% of attendance costs (travel
not included) for two delegates from each group to attend.
Action: CDW to distribute grant and event information to groups.
Service 333
CDW had received praise from Carse of Gowrie residents for the Hospital Link Service
333. There was concern that there is no drop off point for car users to enable disabled people to access
the service from the East side. CDW requested
confirmation that Bus drivers are insured to assist anyone onto the bus. Action:
CDW to check with Stagecoach.
Community Seminar – P&K Access Group Ltd
RDP highlighted the above event to be held on 27.3.09. CDW to attend.
CCA Insurance
MC raised the issue of a Certificate of Insurance not yet being provided. CDW
confirmed that she had records of communication with Bill Wilson however Certificates are still not available from Zurich.
Action:
CDW to forward certificates once obtained.
9.
Date of next meeting
The next meeting will be
the PKCTG AGM to be held on Friday 5th June 2009. Details to follow. The meeting closed at 12.20pm.
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