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Present: | Norman Jarvie | Chairman PKCTG | | Jim Gibb | Treasurer
PKCTG | | Angela Prescott | CDW PKCTG | | Jayne Ramsay | PKCTG | | James Robertson | Perth Access Cars | | Raine Du Puy | P&K Access Group | | Fiona Mapp | Vice Chair KVGROS | | Morna Calcott | KVGROS | | Ann Munro | KVGROS | | Kathleen Coffey | WRVS | | Lorna Teague | WRVS | | Colin Carr | PKAVS | | Isobel Watson | Pitlochry Senior Citizens and Good Neighbours Association | | Andrew Warrington | PTU P&K Council | | Neil Aitken | Comrie Hospital Driving Service | | | |
Apologies: (taken from the single invitation to attend the MOG launch and AGM) | Richard
Hall | PKCTG | | Councillor
Caroline Shiers | Ward 3, P& K Council | | Councillor Willie Robertson | Ward 8, P & K Council | | Nick Cole | Blairgowrie and District Next Steps | | Alison Stewart | Aberfeldy Hospital Cars | | Councillor Peter Mulheron | Ward 1, P & K Council | | Councillor Heather Stewart | Ward
12, P & K Council | | Councillor Kathleen Baird | Ward 8, P & K Council | | Provost
John Hulbert | Ward 1, P & K Council | | Councillor Helen McDonald | Ward 6, P & K Council | | Local Councillor Stan Bruce | Dull & Weem, Aberfeldy | | Councillor Jack Coburn | Ward 12, P & K Council | | Sue Sadler | PKCTG | | Councillor Ian Miller | Ward 2, P & K Council | | Frank Muggridge | Strathcare | | Jane Laahs | NHS Tayside - Voluntary Services
Manager | | Councillor Kate Howie | Ward
4, P&K Council | | Duncan Hearsum | Chief Executive, Dial a Journey Stirling | | Donald
Isles | Pitlochry |
| Kelvin Reay | KVGROS | | John Berry | PTU P&K Council |
1. Welcome
and Apologies
Norman Jarvie welcomed those present
and apologies were noted.
2. Minutes from the
previous AGM held on 27th June 2008
The minutes
were adopted (proposed by Jim Gibb and seconded by Ann Munro)
3.
Matters Arising
There were no matters
arising.
4. Chairman’s
Report – Part of Minute
Copies of the
Chairman’s report had already been distributed prior to the meeting and he highlighted various points from this.
He noted the changes to the Constitution in 2007 had not been formally approved. It is his intention
to re-write the constitution over the summer and arrange an EGM later in the year to deal with this. He
announced the retirement of Jim Gibb as Treasurer and expressed his sincere thanks to him for his support.
5. Treasurer’s Report
Jim Gibb presented accounts for the year 2008-09. He explained
some details of the accounts including a balance carried forward of £3,345 which excludes the final instalment of £2,600
from the Perth & Kinross Council Grant. He indicated an increase to the budget total
by £250 due to Employer’s NIC and the Office rent increase. The treasurer explained that full
costs for the delivery of MiDAS were never recovered and this was questioned. He explained that increased costs would make
MiDAS inaccessible for some groups and PKCTG would try to subsidise this training.The Treasurer concluded that PKCTG require £20,305 to survive for the remainder of the financial year 2009/10.Approval of the accounts was proposed by Morna Calcott and seconded by Isobel
Watson.
6. Community Development Workers
Report – Part of Minute
The CDW spoke
to her report, copies of which had been previously circulated, and thanked the Chairman and Treasurer for
their continued support. She also thanked PKCTG Members, Development Partners and Funders for their support. Kathleen Coffey (WRVS) thanked PKCTG for the provision of PATS training and Hospital
Parking Permits and expressed her appreciation for the support her organisation receives from the Group.
7. Adoption
of the Constitution
The Constitution was re-written
18 months ago, but had not been adopted at the 2007 or 2008 AGMs. The need for further changes require
it to be redrafted. This will be done by the Chairman over the summer and the new document presented to
an EGM later this year.
8. Election of Officer
Bearers
The Chairman earlier announced the retirement
of Jim Gibb as Treasurer. He acknowledged the many commitments that Jim has and expressed
his sincere thanks to him for the enormous contribution he has made to PKCTG. Jim will remain on the committee for one more year as Vice Chair under the succession strategy without
any commitment to assume the Chair thereafter. Angela Prescott presented Jim with a small gift on behalf
of PKCTG in recognition of his years of service to the Group.
| Nomination | Proposed | Seconded | | Norman
Jarvie | Jim Gibb | James Robertson | | Jim Gibb (Vice Chair) | Norman
Jarvie | Neil Aitken | | Richard Hall (Treasurer) | Norman
Jarvie | Jim Gibb |
Additionally Morna Calcott, Kathleen Coffey and Jane Laahs and Sue Sadler were re-elected en bloc.
9. Appointment of Independent Examiner
Alison Wight (PKAVS) was proposed as the Independent Examiner of PKCTG Accounts
by Jim Gibb seconded by James Robertson.
10. AOCB
Funding
Andrew
Warrington, Manager of the PTU of P&K Council, informed those present about the Local Authority Competitive
Funding Process. Advising that a sum of £40,000 is available for Community Transport he stated that
simple guidelines and application forms will be provided by John Berry soon. The initial closing date will be the end of July,
but may be open thereafter according to claims made. Monies carried forward by P&K Council from last
year, are included in the amount of money available and invitations for funding applications will be sent to all groups.
Ann Munro questioned the changing criteria for funding, and expressed
concern - Is it for projects? or for running costs? and how can direct service providers providing a daily service compete
against umbrella groups?
AW responded that all applications
for funding would be considered by the Public Transport Unit.
Membership
The Membership of
PKCTG remains £10 for 2009/10.
Information and Communication
The Chairman explained that part of PKCTG’s remit is to provide information to its members
and assess from time to time how useful or otherwise this is. The Chairman apologised for the timing of
the Quality Questionnaire recently circulated and stated that consideration will be given to more convenient timing in the
future.
He confirmed that PQASSO Level 1 documents have been
submitted for evaluation.
TACTRAN
Neill Aitken recently attended a meeting in Comrie held by TACTRAN. The lady presenting had no knowledge
of an interface with the voluntary sector. The CDW explained that she has a meeting with TACTRAN on 10.6.09 and will raise
this for discussion.
Neil Aitken then proposed a vote of thanks
to the Chairman, CDW and Assistant CDW.
The meeting closed at 1.15pm
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