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Perth and
Kinross Community Transport Group
Minute of Meeting on 19th January 2009
Venue: The Boardroom, The Blind
Society, New Row, Perth.
Present:
Norman Jarvie (NDJ)
Chairman PKCTG
Jim Gibb (JDG)
Treasurer PKCTG
Morna Calcott
(MC)
Kinross Volunteer Group & Rural Outreach Scheme
Ann Munro (AM)
Kinross Volunteer Group & Rural Outreach Scheme
Fiona Mapp (FM)
Kinross Volunteer Group & Rural Outreach Scheme
Bob Gillespie (BG)
CVS,Perth
Raine Du Puy (RDP)
P&K Access Group
James Robertson (JR)
Perth Access Cars
John Berry (JB)
P&K PTU
Brian Martin
(BM)
P&K PTU Minibus Coordinator
Frank
Muggridge (FM)
Strathcare
Christine Miller
(CM)
Senior Community Capacity Building Worker
Highland Perthshire – Education & Children’s Services
Angela Prescott (CDW) CDW
PKCTG
Jayne Ramsay (JSR)
Asst CDW
Apologies
Isobel Watson
Pitlochry Senior Citizens
Liz
Lines
Aberfeldy Hospital Cars
Isobel
Watson
Pitlochry Senior Citizens
Donald
Isles
Pitlochry Senior Citizens
Karen Thomson
Macmillan House
1.
Welcome and apologies for absence
The Chairman welcomed those attending and apologies were noted.
2. Minute of the PKCTG Meeting held 10th
November 2008
The minute was approved by JG and seconded
by AM
3. Matters arising
a. Disclosures
The Chairman confirmed that
PKCTG are now able to carry out Disclosures. Approval from those present was given to provide this service
free of charge to all CCA and PKCTG members. CDW is the lead signatory and NDJ will be an additional signatory.
Please contact PKCTG as required.
Action:
CDW to distribute this information to the CT Sector
b. CT
Directory – update
CDW
confirmed that PKCTG have 50% of the funding from P&KC and currently await a response from NHS Tayside for the remaining
50%. The process of gathering information for the directory has begun. A question arose about the inclusion
of taxi providers and a possible donation asked of the same. JB commented that as much information should be included in the
directory as possible without the need to request donations. The permission of individual taxi providers
should be obtained before inclusion.
c. PQASSO
The Chairman explained that
Self Assessment by CTG for PQASSO has begun but it may be necessary to put out a questionnaire to groups to help with the
process of evaluation. The constraint on this exercise is time. NDJ asked how many groups had gone through the PQASSO training process.
BG replied that 30-40 groups have done this but so far none have submitted any results. The Council
have not yet set a deadline for submissions. NDJ commented that the 2 day training course for PQASSO was
commendable and BG commented that the ability to demonstrate commitment to PQASSO is worthwhile.
Action:
NDJ and CDW to draft a questionnaire for distribution to members and development partners
d.
Minibus Association
A Position Paper on a Minibus Operators Group was tabled for discussion along
with a proposal for a dedicated support group for these operators. Favourable completed questionnaires have been received.
The minibus operators group would provide a platform for sharing information, protocols and best practice procedures. JB stated
that PKC might consider providing funds for Public and Employers Liability Insurance for Minibus Operators mirroring the current
arrangements for the CCA. NDJ asked if the Position Paper, in principle, was acceptable and the majority
were in favour. BG
commented that groups can learn from one another along with savings through group policies. JR said that
a subsidy towards vehicle insurance would be more preferable. DI asked for it be noted that the cost of
insurance is an issue he would like to be considered by any new Minibus Operators Group.
Action:
CDW and JB to speak with Insurance representatives at P&K Council to investigate insurance options.
e.
Constitution
JB
explained that a question had arisen about the present Constitution not being explicit enough for funding applications.
CTG had spoken to Colin Carr and some suggestions had been made about possible changes to the Constitution.
Action:
JG to consider incorporating theses changes into our Constitution.
4. Treasurers Report
JDG spoke to his tabled report showing the financial position
to 16.1.09 and indicated that PKCTG are on budget. NDJ stated that we could have an obligation to pay redundancy
and it would be prudent to have a reserve built into the budget. JB commented that PKC may pay any redundancy
which became due. RDP stated it would be good practice for PKCTG to have an exit strategy.
Action: A
modest reserve, to cover possible redundancy payments, be incorporated in future budgets.
5.
CDW Report
CDW
referred to her written report of recent activities.
a. Route finder mileage
One hospital car groups has encountered difficulty receiving
payment from the Ninewells Cashier because the journey taken is not the shortest, but the safest when transporting an elderly
infirm patient. Health Boards do have a template of charges for their area and it may be these should be
reviewed by the CCA.
Action:
CDW to monitor this issue.
b.
Council Minibus Fleet
JB stated that progress is still being made to extend the use of the Council Minibus Fleet to Community Groups by summer
2009. Meetings are still to take place to progress this. JB confirmed that Standard
MiDAS is sufficient for volunteer groups to hire from the P&KC fleet although RDP commented that it would be more useful
to be MiDAS Accessible trained.
Action:
CDW to continue to promote accessible MiDAS to the voluntary sector.
c. MiDAS.
The most recent training course was discussed and cancellation may be required due to lack of interest.
JB gave his support commenting that P&KC will pay 50% of MiDAS training whatever size the group. BM
requested to take the theory part of the forthcoming training event as an observer.
Action:
CDW to forward course details to BM
d.
PATS/First Aid Training
PKCTG are awaiting a
decision from NHS Tayside to fund PATS Training. The Chairman highlighted
the cost of Emergency Evacuation Training which is currently at £50-£60 per person. This is
too expensive for CTG to underwrite at this time without external funding.PKCTG have received funding from P&K Council for a first aid course for volunteer drivers
in Perth and Kinross. The course, free to volunteers, will take place on 27th February 2009.
e.
Reimbursement of hospital fares
A brief discussion took place about three monthly medical certificates, verifying benefit entitlement.
Action:
CDW to investigate where the responsibility for this
lies
6. Chairman’s Report
a. Succession Strategy
The Chairman discussed the need for a Succession Strategy
in respect of the Chairperson as there is no provision for this in the Constitution. He suggested that
each member group nominate a Vice Chairman annually on a rotational basis.
Action:
CDW and NDJ to meet to develop a proposal for circulation
to members, with a view for this to be effective from this years AGM.
b. Publicity/VisitationsVisitations are not presently possible, due to lack of time. Transport with Care
meetings continue to prove very useful and the chairman will report back on future meetings.
7. AGM
The proposed date for
this year’s AGM is 5th June 2009 (Friday). NDJ commented on the pattern of last year proving a success
and the same venue being a possibility. Suggestions for keynote a speaker and topics for discussion would
be welcomed.
8. AOCBCCA Insurance
MC raised the issue of a Certificate of Insurance not yet being provided. MC had
contacted Zurich direct. NDJ thanked MC for her initiative.
Action: CDW to obtain certificate for Perth Access Cars.
JB
confirmed that monies previously allocated to the RCTI have been transferred to local authorities and that P&K Council
now have a larger amount of money than previously for use in the CT Sector. He confirmed Council’s intention to continue
to underwrite the CCA insurance costs for 2009-10. Application forms for 2009-10 funding will be available
soon. Funding may be available to cover insurance, possible bursaries for the CTA event, on-going projects
and other transport themed initiatives. PQASSO would only be applicable to groups receiving £15K
or more from the Council.
Action: CDW
to distribute application forms to groups when available.
March
Forward Event
BG spoke about the forthcoming Perth & Kinross Voluntary & Community Sector Conference, ‘March Forward’, to take place on Friday 6th March at the Salutation
Hotel, Perth.
9.
Date of next meeting
The next meeting will be
held on Monday 16th March 2009 in Perth. Details to follow. The
meeting closed at 12.35pm
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