Combined PKCTG & CCA Meeting 10.11.08

     Perth and Kinross Community Transport Group
       Minute of Meeting on 10^th November 2008

Venue:          Blairgowrie Parish Church,
                        James Street Blairgowrie.
Present:
Norman Jarvie (NDJ) - Chairman PKCTG
Jim Gibb (JDG) - Treasurer PKCTG
Morna Calcott (MC) - Kinross Volunteer Group & Rural Outreach Scheme
Ann Munro (AM) - Kinross Volunteer Group & Rural Outreach Scheme
Eileen Colley (EC) - Alyth, Meigle and District Nursing and Samaritans Association
Sue Sadler (SS) - PKCTG
Donald Isles (DI) - Pitlochry Senior Citizens
Raine Du Puy (RDP) - P&K Access Group
James Robertson (JR) - Perth Access Cars
Jamie Gordon (JG) - P&K PTU
Angela Prescott (CDW) - CDW PKCTG
Apologies
Frank Muggridge - Strathcare
Brian Martin - P&K PTU Minibus Coordinator
Stanley Burrows - Bridge of Earn Hospital Car Service
John Berry - P&K PTU
Isobel Watson - Pitlochry Senior Citizens
Inga Appleton   - Pitlochry Hospital Cars
Kathleen Coffey   - WRVS
Sandra Clements   - WRVS
Jane Laahs   - NHS Voluntary Services Manager
Alex McGill   - British Red Cross
Liz Lines   - Aberfeldy Hospital Cars
Karen Thomson - Macmillan House

1.         Welcome and apologies for absence
The Chairman welcomed those attending and apologies were noted. Raine Du Puy was attending for the fist time and gave an outline of her remit and the work that P&K Access Group undertakes
2.         Minute of the PKCTG Meeting held 8^th September 2008
A grammatical error was noted and amendment made. The minute was proposed by JDG and seconded by AM.
3.         Matters arising
a.        Business Plan
A copy of the business plan was issued and the shortfall in income was discussed. MiDAS expenditure in particular was highlighted (see item 3d)Using the reserves that PKCTG has, JDG stated that PKCTG were on target with the budget presented for 08/09
b.        Disclosures
CDW explained that PKCTG should actively act as the Intermediary Body for Disclosures from 14^th November if all goes to plan. The Chairman stated that he will be an additional signatory and that both members of the CCA and PKCTG will be able to access this service.
c.        Press articles
The Chairman and CDW referred to recent press activity to promote PKCTG and Voluntary car groups. CDW is waiting approval for a press release on 14.11.08 on ‘Partnership Working’. The Chairman requested groups to notify PKCTG of any issues they wish to raise or items for publicity.
d.         Meetings with Council - report of meeting on 27/10/08
The Chairman and CDW met with John Berry (and very briefly with Andrew Warrington) on 27.10.08. An indication was received that the Council are in favour of PKCTG delivering MiDAS to the Voluntary Sector, a CT Directory and further development of the CCA. The shortfall in income and expenditure from MiDAS training was discussed with the Council requesting a breakdown of MiDAS expenditure. The Council may be able to find funds to help with this. DAT provision was also discussed with further information required before additional people receive training.
Action:            CDW to provide an income/expenditure breakdown to John Berry
e.         PQASSO
PKCTG will complete PQASSO to Stage 1 by the end of the fiscal year.
4.         Treasurers Report
JDG spoke to his tabled report showing the financial position to 6.11.08. The current and increasing demand for MIDAS training does have financial implications for PKCTG but following the meeting held on 27.10.08 (vs) it is hoped that P&KC will help to underpin this.
5.         CDW Report
CDW referred to her written report of recent activities and outlined the need for the new staff member Jayne Ramsay. Jayne has an administrative background and will be working 10 hours a week for PKCTG while the CDW continues to work for 15 hours. The new arrangement should ensure that the Kinross office is manned four out of five days per week. CDW has met with CVS representatives to discuss the PKCTG Constitution. PKCTG have been refused funding on two occasions due to the Constitution.
Action:            CDW to prepare changed constitution for the Executive Committee.
6.         Chairman’s Report
The Chairman had received a call from Bill Wilson at P&KC who confirmed that the CCA Insurance Policy with Zurich is in place although they have been unable to get the master policy from them. CTG will maintain regular contact with P&KC on this issue. The visitation programme and PKCTG representation on outside bodies have been curtailed due to lack of staff and management time. However, attendance at selected meetings have been useful and will continue.PKCTG/CCA are not registered charities and as such small changes to our constitution may be necessary to obviate problems recently encountered in funding applications. The chairman stressed that anyone with an interest in community transport is welcome to attend our meetings. The meeting discussed whether this would apply to local councillors and it was agreed that they would be received cordially as individuals representing local issues.
7.         CT Directory
SS outlined the history and how PKCTG developed as an information provider. A sample of previous CT directories was available to view. The new CT Directory would be welcomed by NHS Staff who deal with those recently diagnosed with a debilitating illness. Two forms of directory are envisaged – one as a small handout and the other as a more comprehensive booklet. SS suggested approaching Awards for All for funding.
Action:            CDW to follow up funding enquiry to NHS
Action:            CDW to contact Awards for All
8.         Minibus Association
A brief discussion took place to ascertain the need for a Minibus Association which could give CTG the opportunity to promote best practice procedures. It was decided that a position paper be prepared on this topic for the next meeting.
Action:            CDW and Chairman to collate a position paper.
9.         AOCB
a.         PKAVS AGM
JDG spoke to this, stating that the event was well attended. Engaging with PKAVS and CVS is proving valuable. PKCTG continue to cascade information from CVS to groups and there appears to be no change in direction at PKAVS.
b.         Fare Deal
CDW gave a brief outline of Fare Deal and asked those present to take some leaflets and distribute to promote the Fare Deal Campaign. Concern was expressed that the current Concessionary Fare Scheme does not reimburse the full ticket price. It only reimburses 70%. While the scheme would be welcomed by many, other groups could be out of pocket.
c.         TACTRAN
The TACTRAN Summary brochure was tabled and SS described the main points to note:
¨       There will be increased bus networks around Coupar Angus and Blairgowrie
¨       Consultants have already been appointed to look at the feasibility of two DRT pilots, one in Dundee and on in rural Stirling.
¨       £500,000 will be spent in 3 years on delivering DRT.SS recognised the need for TACTRAN to engage with the Taxi Trade and the need for urban services for those with mobility problems.
SS requested that TACTRAN support FARE DEAL.
Action:            CDW to distribute notes from the TACTRAN Meeting
10.       Date of next meeting
The next meeting will be held on Monday 19^th January 2009 in Perth. Details to follow. The meeting closed at 12.15pm and the Chairman expressed best wishes to all for Christmas and for 2009.