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Perth and Kinross Community Transport Group
Incorporating CCA and MOG
Minute of Meeting on 29th March 2010
Venue: The
Boardroom, The Blind Society, New Row, Perth.
Present:
Norman Jarvie (NDJ)
Chairman PKCTG
Jim Gibb (JDG)
Vice Chairman PKCTG
Richard
Hall (RH)
Treasurer PKCTG
Frank Muggridge
(FM)
Strathcare
Brian Martin
(BM)
P&K PTU
Kathleen Coffey
(KC)
Project Manager WRVS
Raine
Du Puy (RDP)
P&K Access Group
James
Robertson (JR)
Perth Access Cars
Paul McFarlane
(PMc)
Alyth Youth Partnership
Fiona
Mapp (FM)
Kinross Volunteer Group & Rural Outreach Scheme
Morna Calcott (MC)
Kinross Volunteer Group & Rural Outreach Scheme
Kelvin Reay (KR)
Kinross Volunteer Group & Rural Outreach Scheme
Katey Walker (KW)
Pitlochry Senior Citizens
Angela Prescott (CDW)
CDW PKCTG
Jayne Ramsay (JSR)
Asst CDW PKCTG
Apologies
Alison Stewart (AS)
Aberfeldy Hospital Cars
Karen
Thomson (KT) NHS
Voluntary Services Manager
Eileen
Colley (EC)
Alyth, Meigle and District Nursing & Samaritans Assoc.
Ann Munro (AM)
Kinross Volunteer Group & Rural Outreach Scheme
Donald Isles (DI)
Pitlochry Senior Citizens
Roger
Clare (RC)
Compass Christian Centre
Lorna
Teague (LT)
WRVS
Jane Laahs (JL) Voluntary Services Manager NHS Tayside
1.
Welcome and apologies for absence
The Chairman welcomed those attending, extending a welcome to Frank Muggridge, this being his last meeting before retiring.Apologies were noted.
2. a. Minute of the PKCTG Meeting held 25th
January 2010
One item
was to be noted from the Minute, under 3a. Minibus Operators Group. The Insurance Certificates for Pitlochry
and Strathcare are now available for delivery. The minute for PKCTG Meeting held 25th
January 2010 was proposed by JG and seconded by BM.
3.
Matters arising
a. CT Directory
NDJ reported that the CT Directory was now in print run
and presented the latest draft for viewing. AP confirmed that the CT Directory had been made ready for
print along with a large print version. Further funding had been provided by P&K Council to enable
the production of the large print version. A copy of the CT Directory will be available at the end
of week commencing 5th April 2010 and will be posted to all groups on receipt. Action:
ACDW to post out CT Directory.
b. MiDAS
AP reported that of the twenty two people requiring MiDAS only three were able to attend the
latest course in February 2010, one person dropping out at last minute. AP confirmed the intention to ask
for a deposit at the application stage to reduce losses incurred by last minute cancellation.BM reported from the P&KC Position Paper in 2009 that changes to MiDAS
are still under consideration. NDJ asked BM what impact would there be on P&KC if PKCTG were not able
to deliver MiDAS to the voluntary sector. BM confirmed that P&KC would not be able to provide additional
training and that fleet trainers were not sympathetic and would expect the full costs of MiDAS delivery would fall on the
voluntary sector.
Action:
None
c. Incorporation and Trustee Indemnity Insurance
NDJ confirmed that PKCTG has Trustee Indemnity Insurance
and Public Liability Insurance cover, reassuring that this cover would be sufficient if a crisis arose.NDJ thought that incorporation was not appropriate at this
time but may be beneficial in the future. JG reported that the potential liability of not being incorporated is not all financial
and that as a trustee of a committee without incorporation one may be debarred from other organisations and all present committee
members would be affected.
Action: NDJ to consider Incorporation at a
later date.
4.
CDW Report
CDW
referred to her written report, noting the short period since the last PKCTG meeting and reduced involvement due to funding
constraints. Enquiries for CT have doubled this year and publicity continues to attract new volunteers.
CDW highlighted some of the events recently attended and spoke of the pilot Rural DRT (Demand Responsive Transport)
planned for West Kinross-shire. A discussion ensued on the effect this might have on KVGROS.
BM assured that there would be a report issued after the next few meetings. KR and FM requested
sight of the report as soon as it becomes available.
5. Treasurers Report
RH spoke to his tabled report showing the financial position
for April 2009 to February 2010. He had two messages: 1. Approaching the year end the report shows that the group has performed to the budget;2. Less encouraging and quoting from the report “Whilst the funding in 2009 has been adequate
we are advised that future funding from P&KC will be severely limited, possibly by as much as 60%. This
will, of necessity, limit the nature of PKCTG activities next year. NDJ spoke to this situation.
6. Chairman’s
Report
NDJ explained that PKCTG has a cash flow problem with no
revenue source other than P&KC. We are not a charity and are not incorporated,. PKCTG has achieved
every objective set in the Business Plan for 2009/10. NDJ and AP met with AW to discuss the financial future of PKCTG and
applied to P&KC for an interim grant. AP confirmed that during the meeting AW stated that PKCTG has
done nothing wrong, just that there are limited funds and it will be May 2010 before these are available. PKCTG
do not have enough money, as of now, to continue operating at its current level.
Consequently PKCTG are considering
alternative office accommodation, future staffing requirements and restricting services. There is an obligation
to retain core services, if possible, and offer continuing support to our members.
PKCTG has three choices:
1. Operate in a limited way;
2. Suspend trading for a period;
3. Look at dissolution.
Redundancies
may have to be considered withinin the next week. MiDAS training will cease and the 38 Disclosures required
by voluntary groups will have to be funded by the groups themselves. BM confirmed that AW is discussing
today with P&KC what monies may be available. PKCTG should have an answer within two days.
NDJ wished to record his thanks to AW and BM for their support.MC asked who pays for the Public Liability Insurance Policies. AP confirmed that
they are paid until September 2010 and that the Council funded the premiums. BM stated that future funding
for insurance would still be supported by P&KC, but it may be that part payment may have to be made. AP
stated that CCA and MOG still needs servicing and asked who will do this if PKCTG is not here. RDP suggested
approaching the Community Planning Partnership for help. NDJ stated we do not have time on our side and
major decisions must be taken within the next 6-12 weeks. NDJ confirmed that the AGM will go ahead as planned
on 4th June 2010 and appealed for support at this difficult time.
Action: The officers
to monitor the financial position and take action as necessary.
7.
Business Plan 2010/11 – Financial Strategy
NDJ and AP will put together the Business Plan and apply for a grant from the CTF of P&KC.
The Plan will be presented at a future meeting.
8.
AOCB
a.
BM confirmed that he has taken over the CT fund from JB and applications will be dealt with as soon as possible.
b.
AP suggested a deposit for MiDAS fee to be set at £25.00. FM agreed.
c.
Information about parking at Ninewells will be circulated to groups as soon as known.
d. CTA have money
available to deliver a Health Check Roadshow in P&K for all CT providers.
e. Alex McGill
of British Red Cross is retiring.
f.
Isobel Watson will remain the contact for Pitlochry Hospital Cars, but Katey Walker will be the contact
for Pitlochry Senior Citizens along with Donald Isles.
g.
NDJ warmly thanked Frank Muggridge for his contribution to Strathcare and his support of PKCTG. FM
replied that he has enjoyed every 23 years of it.
9.
Date of Next Meeting
The
Annual General Meeting will be Friday 4th June 2010.
Action: CDW to notify interested parties and distribute relevant
papers
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