Perth and Kinross Community Transport Group
Minute of Meeting on 8th September 2008
Venue: The Learning Centre, Kinross.
Present:
Norman Jarvie (NDJ)
Chairman PKCTG
Jim Gibb (JDG)
Treasurer PKCTG
Morna Calcott (MC)
Kinross Volunteer Group & Rural Outreach Scheme
Ann Munro (AM)
Kinross Volunteer Group & Rural Outreach Scheme
Kathleen Coffey (KC)
WRVS
Sandra
Clements (SC)
WRVS
James Robertson (JR)
Perth Access Cars
Isobel Watson (IW)
Pitlochry Senior Citizens
Frank Muggridge (FM)
Strathcare
John Berry (JB)
P&K PTU
Jamie Gordon (JG)
P&K PTU
Angela Prescott (CDW)
CDW
PKCTG
Apologies
Donald Isles
Pitlochry Senior Citizens
Jane Laahs
NHS Voluntary Services Manager
Sue Sadler
PKCTG
Alex
McGill
British Red Cross
Raine Du Puy
P&K Access Group
Jill McNeill
Craigvinean Surgery Car Scheme
George Allan
Alyth Youth Partnership
Liz Lines
Aberfeldy Hospital Cars
Roger Clare
Compass Christian Centre
Niall Moran
P&KC Public Transport Unit
Karen Thomson
Macmillan House
1.
Welcome and apologies for absence
The Chairman welcomed those attending and apologies
were noted.
2.
Minute of the PKCTG Meeting held 31st March 2008
The minute was proposed by JDG and seconded by KC.
3.
Minute of the CCA Meeting held 16th April 2008
The minute was proposed by JDG and seconded by JR.
4. Matters
arising
a) PKCTG Information and Advice Policy
The revised policy had been distributed by e.mail and no comments were made.
Action: CDW to forward a copy
to Keegan Pennykidd in accordance with the insurance policy
b) Blue Badge issues
JR stated he had not received
any further letters from Parking Services and was concerned that Perth Access Cars have not yet received their Blue Badge
Allocation, even though they had paid the required £2 per badge and filled in the relevant forms. NM stated that KVGROS
badges were currently in the post. JG stated that there is legislation in place for P&K Council to charge up to £20
administration fee.
Action: CDW to make representations on behalf of PAC
and question the charge to voluntary organisations and provide feedback.
c) Hospital Car Parking, Ninewells
and PRI Briefing Sheet
NDJ and CDW have met with Brian Main and David Laurence at Ninewells. A draft Briefing Sheet has been approved by
both parties, so CCA Badges and the accompanying briefing sheet will be manufactured and distributed at the earliest opportunity.
Action: CDW to distribute and
prepare badges and briefing sheets.
d) Verbal report of Meeting at PRI
NDJ and CDW met with Mark
Scholes ref CCA parking at PRI and found him to be extremely supportive. A briefing sheet will be issued once approved by
Mark Scholes.
Once
the start date has been set and new arrangements implemented, groups are requested to feedback any issues that arise.
Following the Scotland wide
announcement that Hospital Car Parking is to be free of charge (announced by Nicola Sturgeon on 2.9.08) a briefing sheet was
issued to those present. Ninewells is the local exception to the new policy. JDG expressed concern that LA budgets may be
affected by the announcement of free parking at PRI but JB stated he was pretty certain that this will not be the case. He
did however add that he hopes the free parking is managed carefully and not abused. NDJ expressed the same concern.
e)
Resource Pack
The Resource Pack has attracted compliments from Councillor Howie and has a new item to be considered for inclusion
– see item 8.
5. Report
on AGM held 27th June 2008
The Annual Event and AGM went well, with the format well received. JDG praised John Swinney in
particular and the way he fielded questions of which he had no previous knowledge.
6. Treasurers Report – Funding
JDG produced an up to date financial report
illustrating that 37% of the 08/09 budget has been consumed to date. He expressed concern at the apparent deficit between
MiDAS delivery and cost to members. It was agreed that PKCTG need to find another source of income specifically for delivering
MiDAS. JB agreed to raise this issue with Andrew Warrington. IW stated the need for MiDAS for 7 people in the Pitlochry area,
while FM said that Strathcare would be requiring training for 4 people, all in the next few months. PKCTG still await the
£10,400 grant already agreed from P&K Council.
7. CDW Report
A prepared report was presented.
CDW is pleased with the continued interest in the PKCTG website. She was pleased to be nominated to attend a drinks reception
with The First Minister and was able to speak to him about CT and the valuable contribution it makes across Scotland. CDW
raised the profile of CT using a powerpoint presentation at the CVS event on 5th September 2008. The event was
attended by 50 plus local politicians and voluntary sector representatives.
8. Chairman’s Report
a) CCA template for complaint procedures
A draft complaints procedure template was
presented with NDJ stating this document to be the promotion of guidelines and not prescriptive. When asked, groups stated
they were not in favour of prescriptive procedures. It was agreed that this document would prepare the ground, should complaints
arise and would steer groups to help complaints be managed and settled both quickly and efficiently.
Action: CDW to distribute to groups and incorporate
in the Resource Pack for adoption or adaptation by groups.
b) Visitation strategy
This has been on hold over
the summer, however over the winter; CDW will contact surgeries and CT providers to see if they would appreciate a visit.
c)
Press articles
Both the AGM and Blue Badge issues have increased publicity for PKCTG and the CCA. It is planned to submit a monthly
or bi-monthly article in the local papers.
Action:
CDW to prepare articles for inclusion
9.
Business Plan/PQASSO
The 08/09 Business Plan still needs to be completed and is a current priority. NDJ and CDW are confident
that PKCTG can achieve PQASSO level 1 and possibly level 2 before the year end.
10. Reports to the Council
PKCTG have committed to
completing bi monthly progress reports to P&K Council.
Action:
CDW to prepare report for submission
11. AOCB
a) Increased insurance premiums for
Volunteers
KC reported that she had lost three volunteers due to increased car insurance premiums for volunteers. CDW had added
her concern to the CTA Chat group to ascertain whether others faced a similar problem. Only one group reported this and the
volunteer paid the increased premium, with the plan to change insurer. KC was advised by NDJ and AM that inefficient helpline
staff can be the cause of this and to only send in the completed proformas (or volunteer declaration) as this does not attract
an increased premium.
b) CTA Scottish Committee Meeting
JDG attended the meeting on 4.9.08 and
informed the group that Badenoch and Strathspey CT Group will be taking part in the BBC Primetime programme on 22.9.08. He
referred to the coordinated response made by CTA Members to the CTA’s Governance Review and his uncertainty of it’s’
effectiveness. JB mentioned the availability of the CTA Chat group for CTA members.
Action: CDW to investigate whether the CTA chat
group will accept non-CTA members
c) New Minibus Coordinator
P&K Council have opened up the Council
Minibus fleet of 50 vehicles to Community Groups and Voluntary Organisations. Since 16.8.08 they have a new minibus coordinator
in post named Brian Martin.
d) New Council Driver Trainer
P&K Council have appointed a new driver trainer.
James Duncan will be in post from 15.9.08
e) PKAVS AGM
The PKAVS AGM will be held 8.9.08. JDG will attend to
represent both PKCTG and the Blairgowrie Freedom Coach Association.
f) The Countryside Alliance
Competition
CDW
has received information from Pete Wishart about the above competition.
Action: CDW to
advise groups which category is most suitable for entries from the CT Sector.
12. Date of next Meeting
The next combined meeting will take place on
10th November 2008 in Blairgowrie.
Action: CDW to distribute venue details
and associated paperwork when available.
