Draft Minutes of the PKCTG AGM 

21^st May 2007

Venue: The Birnam Institute, Birnam By Dunkeld.

1.      Welcome and Apologies

Sue Sadler welcomed those present and apologies were noted.

Packs containing the Agenda, Programme, Minutes of the previous AGM,

Mini-biographies of the guest speakers, Annual Report, Chairman’s report, Treasurers report, evaluation sheet and updated Disclosure briefing sheet were distributed.

2.      Minutes from the previous AGM held on 22^nd May 2007

The minutes were proposed by Eileen Colley and seconded by Sandra White.

3.      Matters Arising

There were no matters arising.

4.      Chairman’s Report

Copies of the Chairman’s report had already been distributed therefore the Chairman highlighted various points from the report. She expressed her disappointment with funding difficulties and highlighted the difficulty PKCTG has obtaining funding as we do not actually provide transport.

She made reference to the Stakeholder Consultation completed in July 2006 which gave a positive message, that PKCTG “do make a difference.”

5.      Treasurers Report

Kate Armstrong informed the group that PKCTG expenditure was approximately 6% less this year with changes in spending patterns. Salary payments are up slightly however savings have been made by producing leaflets “in house.” Funding has previously been from the Scottish Executive through the Rural Community Transport Initiative, however much of the spending in future will be from the PKCTG account.

A move to adopt the accounts was proposed by Donald Isles and seconded by Jim Gibb.

6.      Appointment of Independent Examiner

Sue Sadler proposed appointing Alison Wight (PKAVS) as the Independent Examiner of PKCTG Accounts. This was seconded by Jim Gibb. Last year this service cost £200.

7.      Constitution

A Draft Constitution was tabled, however after discussion, the decision was made that the draft Constitution should be re-drafted and posted out giving the prescribed 21 days notice before being put to another General Group Meeting and being adopted.

8.      Election and appointment of Executive Officers

Sue Sadler expressed her thanks to both Bill O’Driscoll and Kate Armstrong for their services as Vice Chair and Treasurer respectively. Sue Sadler had intended to stand down as Chairman at this meeting; however, Norman Jarvie suggested an proleptic arrangement whereby Sue Sadler would remain Senior Chairman, while Norman Jarvie would shadow her for 8 to 12 weeks. After this period, he would then take over as Chairman. This suggestion was described as being both sensible and reasonable and was agreeable to all concerned.

The following appointments were made:

Additionally Norma Calcott, Kathleen Coffey and Niall Moran were nominated and elected on block.

9.      Any other business

Sue Sadler thanked all present for attending and also for the support PKCTG receives. Lunch was available at the Institute although PKCTG, due to funding restraints were not able to pay for this, on this occasion.