Minute of the Community Car Association Meeting
16th April 2008
Venue:
The Board Room, Pullar House, Perth.
Present:
|
Norman
Jarvie (NDJ) |
Chair
PKCTG |
|
Jim Gibb
(JG) |
PKCTG
Treasurer |
|
James
Robertson (JR) |
Perth
Access Cars |
|
Morna
Calcott (MC) |
Kinross
Volunteer Group and Rural Outreach Scheme (KVGROS) |
|
Ann Munro
(AM) |
KVGROS |
|
Jane Laahs
(JL) |
NHS Voluntary
Services Manager NHS Tayside |
|
Neill
Aitken (NA) |
On behalf
of Comrie Driving Service |
|
John Berry
(JB) |
P&KC
PTU |
|
Rae Crosier
(RC) |
Comrie
Medical Centre Service |
|
Angela
Prescott (CDW) |
CDW PKCTG |
Apologies:
|
Mark Scholes |
Head of
Support Services PRI |
|
Kathleen
Coffey |
WRVS |
|
Liz Lines |
Aberfeldy
Hospital Cars |
|
Karen
Thomson |
Macmillan
House |
|
Jill McNeil |
Craigvinean
Surgery Scheme |
|
Linda
Taylor |
Voluntary
Sector Manager NHS Dundee |
|
Isobel
Watson |
Pitlochry
Senior Citizens |
1. Welcome and Apologies
The Chairman
welcomed those present and apologies submitted.
2. Minute of previous meeting on 27th February 2008
The minute
did not reflect the presence of Jane Laahs. This was noted with changes made.
The minute
was approved. Proposed by JL, Seconded by MC.
3. Matters Arising:
a) Leaflets
The draft
leaflet was presented and suggested changes recorded.
Action:
CDW to incorporate changes and arrange for printing.
b) Application Form
The application
form has been circulated although NA did not receive a copy.
Action:
CDW to post out copy to NA
It was
agreed to remove the question regarding journeys out with Scotland
from the questionnaire.
The definition
of a “journey” was discussed with the example: Kinross to Perth
= 1 journey. Return Perth to Kinross = 2nd journey.
The acknowledgement letter has now been refined and will be distributed to those who join the CCA with the voluntary questionnaire.
JB emphasised
the importance of common record keeping. Quantifying the number of people service providers help, and how often the service
is used, are excellent tools to help funding applications and to demonstrate the value of CT.
c) Membership
Five groups
have now joined the CCA and WRVS have confirmed their support and intention to join. The
letter to Practice Managers has successfully increased awareness of the CCA. AM stated the letter had caused confusion. NDJ
confirmed he was aware of this. It was decided to re-approach GP Surgeries offering to visit and present the powerpoint presentation
to GP’s and their staff (see 5. below).
c) Funding
JG described
the current financial situation: PKCTG and the CCA are running on minimal funds with expenditure being examined. The JIT money
was not received until 26th March 2008. Had this money not been received the year end account balance would have
been £19. The sum of £6,000 is expected from P&K Council in the next few weeks as per the previous three year agreement.
On this basis, PKCTG should be able to continue operations at the current level for the next 6 months. JB confirmed the importance
of the CCA to the Council and that P&K Council are hopeful to supply additional funding to take operations to financial
year end. PKCTG should hear more in the next few weeks. JG asked that thanks be recorded to the Council for the rooms that
the CCA use, free of charge.
d) Insurance
NDJ raised
the double indemnity issue with Ian Golding at the Transport with Care meeting on 15th April. He confirmed the
SAS underwriters insurance would insure clients carried by Voluntary Car Schemes, providing the SAS ask the Voluntary Car
Schemes to transport the client. Ian Golding confirmed he would put this in writing. JB stated that the SAS wish to concentrate
on those requiring PTS. NA would be surprised if the SAS are able to obtain blanket insurance as the SAS underwriters insurance
would not guarantee the quality of the service i.e. whether drivers have had disclosures etc.
Other
matters arising:
AM asked
whether the CDW/PKCTG will be registering as the intermediary body with CRBS? KVGROS have just been informed that PKAVS will
be charging for the CRBS checks. The cost will be £20 for the group to register and £5 for every disclosure.
JB stated
it would be ideal for the CDW to register and this service be offered through the CCA.
Action:
CDW to contact CRBS and start the procedure.
4. Resource Pack
The contents
of the resource pack although still evolving, are now available for comment and feedback.
Action:
CDW to distribute contents of the resource pack
5. Visitation Programme
The projector
to be used in the visitation programme is to be purchased 16th April. Prices for desk top display boards have been
obtained. Prices are around £160.
Action:
CDW and Chair to obtain display board prices from other suppliers.
Funding
is now in place to underpin PKCTG/CCA activities. Those present were in favour of a joint CCA launch and AGM, closely followed
by the visitation programme. The event itself will be held in Perth
(with The Gallery PKAVS, the most favoured venue) with visible council presence and hopefully John Swinney MSP.
The powerpoint
presentation is reasonably refined. It was agreed to write to Practice Managers offering the presentation to staff or car
groups within the practice area.
Action:
CDW and NDJ to draft letter to Practice Managers. JL to be consulted prior to circulation.
6. Training
There
is a need to identify training needs for CCA members, with the intention to address these needs within the next 6 to 12 months.
AM stated her preference would be for her to receive training, which she would cascade down to volunteers, rather than the
CCA train the volunteers direct. Those present were in favour of AM’s preference, suggesting meetings or awareness training
meetings for organisers.
7. AOCB
Hospital
Parking Charges
A discursive
document has been received by PKCTG stating each hospital will identify their individual policy on hospital parking. JB and
MC identified parking issues at PRI and Ninewells and both sites are looking for solutions. JB suggested the CCA use this
issue to negotiate with hospitals; perhaps to obtain dispensation for CCA members displaying the CCA Car Badge
Action:
CDW/AM to meet to prepare a letter to hospitals.
New Blue
Badge Arrangements
AM reported
that KVGROS have been informed their Blue Badge allocation has been reduced from 8 to 4. Blue Badge administration has been
transferred from Social Care to Parking Services, Roads and Transport, within P&K Council. This is to encourage individuals
to apply for their own badges. MC highlighted the issues of badges being left in relatives’ cars, clients not being
able to find their badge and the problems this can cause.
Action:
CDW/AM to draft a letter to Jim Irons regarding the impact this change has on the service voluntary car schemes provide.
8. Date of next meeting
The next
meeting will be the AGM and CCA Launch date. This date as yet is undecided as we await a response from John Swinney.
Action:
CDW to update members, press, publications and the website when the date is agreed.