Minute of the Community Car Association Meeting
27th February 2008
Venue:
Meeting Room 8, Pullar House, Perth.
Present:
|
Norman
Jarvie (NDJ) |
Chair
PKCTG |
|
Jim
Gibb (JG) |
PKCTG
Treasurer |
|
James
Robertson (JR) |
Perth
Access Cars |
|
Morna
Calcott (MC) |
Kinross
Volunteer Group and Rural Outreach Scheme |
|
Angela
Prescott (RDW) |
RDW PKCTG |
|
John
Berry (JB) |
P&KC
PTU |
Apologies:
|
Mark
Scholes |
Head
of Support Services PRI |
|
Frank
Muggridge |
Strathcare |
|
Liz
Lines |
Aberfeldy Hospital Cars |
|
Ann
Munro |
KVGROS |
|
Jill
McNeil |
Craigvinean
Surgery Scheme |
|
Linda
Taylor |
Voluntary
Sector Manager NHS Dundee |
|
Isobel
Watson |
Pitlochry
Senior Citizens |
|
|
|
1.
Welcome and Apologies
The
Chairman welcomed those present and apologies submitted.
2. Minute of previous meeting on 23rd January 2008
The
minute was approved. Proposed by Jim Gibb, Seconded by Morna Calcott.
3. Matters Arising:
a) Logo/Leaflets/Application Form
The
wording of the CCA Leaflet will have to be finalised before printing. The application form has not been touched due to the
RDW workload, but she will e.mail draft copies to groups for feedback soon.
Action:
RDW to e.mail draft copies of the application form.
It
was agreed to investigate prices for reducing the CCA leaflet order to 500 leaflets.
Action:
RDW to obtain prices.
b) Membership – letter from JB
to GP Surgeries
Copies
of a letter sent by JB to the Community Health Partnership were presented. Ann Munro (KVGROS) in her absence expressed that
KVGROS feel that they “support” the surgery rather than be “affiliated to.” MC supported this and
urged caution when communicating with the surgeries, so as not to damage existing relationships between groups and surgeries.
The chairman stated he was content that the letter both highlights and promotes the CCA and attract groups not currently engaging
with the CCA. He also stated the intention that future communications should be from the CCA directly.
c) Funding – JIT money
The
JIT money is expected on the 29.2.08; however there is a need to prioritise CCA activities. JB stated that on the 5th
March, NDJ and JG will be meeting with Andrew Warrington, when the long term future of PKCTG will be discussed. JB stated
he was fairly confident that the CCA enhanced the opportunity for PKCTG to put forward a good funding application. Since the
RCTI closure, he believes that Strathcare and KVGROS will continue to receive money from P&KC and hopefully PKCTG. NDJ
stated that he was grateful for the Councils position but if possible PKCTG should stand on their own feet and there is a
need for PKCTG to seek out and identify other funding streams, revising priorities yet retaining core activities. JG will
modify his record keeping per project, adding columns as necessary to the accounts. Those present were pleased to hear that
the £7,500 JIT money is not to be used to pay the insurance premiums for CCA Members.
d) Insurance issues – Double
Indemnity
This
issue previously raised, will be raised at the next Transport with Care meeting by NDJ.
4. Resource Pack - Protocols
Proformas
were issued to those present. These have been distilled from local and central sources. It was agreed that the Volunteer Car
Driver page needs expanding, that the pack will need a cardboard folder and that there should be a protocol in place in the
event of a sudden death. MC presented the KVGROS display card for use at hospital car parks. She had added the CCA Logo with
great effect. This option could be available to other groups as PKCTG have a laminator and camera.
Action:
RDW to make amendments as stated
5. Visitation Programme – PowerPoint presentation/laptop/projector
A
visitation programme needs to be created incorporating visits to WRI, Community Councils, Member Groups and Health Centres.
The laptop has now been purchased, a PowerPoint presentation created, however a projector will have to be purchased. With
the resource pack hopefully in place by the end of March/Mid April, there will be a media launch. The media launch will be
discussed with AW on the 5th March. Part 2 of the resource pack will be to encourage monitoring, review and evaluation.
Common record keeping, groups following the same process, with the CCA leading this approach would be encouraged.
Action:
NDJ, JG and RDW to put together the visitation programme
6. Training
CCA
should be in a position to facilitate training either MiDAS or PATS or both for those groups /schemes who request this.
7. AOCB
8. Date of next meeting
The
next meeting will be held at 11am on 9th April 2008 at Pullar House, Kinnoull
Street, Perth.
Minute of the Community Car Association Meeting
23rd January 2008
Venue:
Meeting Room 9, Pullar House, Perth.
Present:
|
Norman
Jarvie |
Chair
PKCTG |
|
Isobel
Watson |
Pitlochry
Senior Citizens |
|
Ann
Munro |
Kinross
Volunteer Group and Rural Outreach Scheme |
|
Morna
Calcott |
Kinross
Volunteer Group and Rural Outreach Scheme |
|
Kathleen
Coffey |
WRVS |
|
James
Robertson |
Perth
Access Cars |
|
Angela
Prescott |
RDW PKCTG |
|
Jim
Gibb |
PKCTG
Treasurer |
|
Liz
Lines |
Aberfeldy Hospital Cars |
|
John
Berry |
P&KC
PTU (joined the meeting at point 4 on the Agenda)
|
Apologies:
|
Frank
Muggridge |
Strathcare |
|
Jane
Laahs |
NHS
Voluntary Services Manager |
|
Mark
Scholes |
Head
of Support Services, PRI |
|
Stanley
Burrows |
Bridge
of Earn Hospital Car Service |
|
Karen
Thomson |
Macmillan
House |
1. Welcome and Apologies
The
Chairman welcomed those present and apologies submitted.
2. Minute of
previous meeting on 14th November 2007
The
minute was approved. Proposed by Isobel Watson and seconded by Ann Munro
3. Matters Arising:
a) Logo
The
presented logo was approved for use although should be downsized to conserve ink. KC suggested investigating the cost of printed
letterheads.
Action: RDW to investigate
prices.
b) Leaflets/Application Form
Those
present agreed that the leaflet should be green with a location map of voluntary car service provision across Perth and Kinross on the back.
c) Membership – Car Groups only
Following
meetings with the PKC Insurance expert, PKCTG are able to offer membership of the CCA to car groups only.
d) Meeting with P&K Council
The
Chairman and RDW have met with the Council and discussed funding. PKCTG have submitted an application to SAS to draw down
the sum agreed with the Joint improvement Team. The CCA is currently subsuming all other PKCTG activities and accounts for
75% of PKCTG time and resources. An approach has been made to the JIT partners asking them to look favourably at a further
application for funds.
e) Letter to Councillor Miller:
PKCTG
have sent a letter to Councillor Miller regarding the uncertain future of CT Funding and the importance and value of CT in
this area. While no official reply has been received, there is greater awareness of CT issues in the Council. The RDW and
Chairman continue to meet with Andrew Warrington and John Berry on a monthly basis.
4. Aims of the CCA – eleven objectives have been identified and agreed by the
group. The following were discussed:-
Code of practice for volunteers
Best practice procedures
Insurance issues
Disclosure issues
Training
Relationship with TACTRAN
a) Code of practice for volunteers
A
draft document will be prepared as a basis for the code and modified to reflect the aims of the CCA
b)
Best practice protocols
Best
practice protocols including infection control are currently being developed by PKCTG.
c) Insurance issues
Following
some confusion John Berry confirmed that public liability insurance will cover all current activities of existing car groups.
Perth
Access Cars have volunteers who do not use their own vehicle and this requires further clarification from the Council.
Action: RDW to investigate
whether Perth Access Cars can be covered for their activities by the CCA Public Liability Insurance.
d) Training
Discussion
was postponed on this item meantime.
e) Visitation Strategy – additional item
The
Chairman proposed a strategy to visit all car groups, highlighting the advantages of joining the Community Car Association.
This would be done over an 8 to 12 week period. Each visit would include a powerpoint
presentation with a question and answer session. The Chairman and RDW have already completed one presentation to KVGROS which
received good feedback. Those present agreed with the strategy.
5. Resource
pack
The
group were presented with draft proformas for consideration and were in favour of a simple and easy-to-read pack. One aim
is to keep administration for groups to a minimum. John Berry added that a common set of principles, or similar approach to
standards and practice would be favourable as far as the council are concerned. The Chairman stated that the autonomy of groups
would be respected.
Action: RDW and Chairman
will refine and distribute further protocols.
6. Workload
It
is noted that the workload of the RDW has increased as a result of CCA activities.
7. AOCB
a) MiDAS Training
The
RDW is keen to know of any group who wish to receive MiDAS Training and would be pleased to receive full contact details of
them.
b) Scottish Ambulance Service
There
is evidence that a SAS volunteer driver is making a duplicate journey for a volunteer car group. However SAS insurance prevents
the driver from transporting both people at the same time. This could be common practice elsewhere but there is no accepted
strategy for dealing with such a situation. This will be discussed and taken forward by PKCTG and not the CCA.
Action: RDW to add this
to the Agenda for 28th January 2008.
8. Date of next
meeting
The
next meeting will be held at 11am on 27th February 2008 in Meeting Room 8 at Pullar House, Kinnoull Street, Perth.
Minute of the PKCTG Community Car Association
(CCA) meeting 14.11.07
Venue: Pullar House, Kinnoull Street, Perth.
Present:
Norman Jarvie
Chair PKCTG
Jim Gibb
Blairgowrie Freedom Coach & PKCTG
Liz Lines
Aberfeldy
Hospital Cars
Isobel Watson
Pitlochry Senior Citizens
Kathleen Coffey
WRVS
Morna Calcott
KVGROS
Ann
Munro
KVGROS
Jane Laahs
Voluntary Service Manager NHS Tayside
James Robertson
Perth
Access Cars
John Berry
P&K Public Transport Unit
Stanley Burrows
Bridge of Earn Hospital Car Service
Angela Prescott
RDW PKCTG
Apologies:
Mark Scholes
Acting Head of Support Services
Evelyn Gardiner
NHS Tayside
Karen Thomson
Macmillan House
Sue Sadler
PKCTG
Arthur Andrews
P&K Public Partnership Health Group
Neill Aitken
On behalf of Comrie Driving Service
1. Welcome and Apologies
Norman Jarvie welcomed those present and listed the apologies
2.
Minute of previous meeting (15th October 2007)
The minute was proposed by Jim Gibb and seconded by Isobel Watson.
3. Matters arising
Item 3 (i) RDW confirmed that employer’s liability insurance is not required for volunteer coordinators.
They will receive cover under the group’s public liability insurance.
Item 3 (ii) A copy of the press release issued 5th November was presented. The website has
been updated with a CCA page.
Discussion topics:
CCA – Sub Group of CTG
The CCA is to be a sub-group of PKCTG serviced by PKCTG.
Chair/RDW Constitution
The group agreed they were happy for the Chair of PKCTG to also be the Chair of the CCA. The group also
indicated they were happy for the RDW to continue to service the CCA, and the RDW confirmed she is happy to do this.
Jim Gibb informed the group that constitutionally there is no amendment needed to the current constitution
however there may be benefits later for the CCA to have their own constitution. Those present were happy to be covered by
the PKCTG Constitution.
Logo
The Chairman and RDW presented logos for discussion. The group were in favour of a logo by Peter Brock,
with suggested colour changes. The group were in favour of the town/country/car /bus design.
Action:
Chairman to approach the designer to make changes.
Action:
RDW to miniaturise the logo and distribute copies to the group.
Section 19 holders
The Chairman identified 253 Section 19 holders who could be approached to increase PKCTG membership.
John Berry advised against this approach.
Leaflets – CTG/CCA/Distribution/Car Stickers/Colour
The group agreed they were happy with the new leaflets with minor changes and the new logo incorporated.
Distribution of the leaflets is to be in local post offices, council offices, libraries, GP Surgeries,
Hospital reception and should be posted to Community Councils.
Prices for Car Stickers are to be obtained; the price varies depending on colour.
Action:
RDW to obtain prices for car stickers.
Press release
The press release issued 5th November was not successful with only the Comment Online and
The Courier featuring. More work is needed to increase awareness of the CCA.
Action:
Chairman/RDW- A further press release is to be issued highlighting the benefits of joining the CCA.
