Minute of the PKCTG Community Car Association (CCA)
 Meeting 14.11.07 
Venue: Pullar House, Kinnoull Street, Perth. 

Norman Jarvie Chair PKCTG

Jim Gibb Blairgowrie Freedom Coach & PKCTG

Liz Lines Aberfeldy Hospital Cars

Isobel Watson Pitlochry Senior Citizens

Kathleen Coffey WRVS

Morna Calcott KVGROS

Ann Munro KVGROS

Jane Laahs Voluntary Service Manager NHS Tayside

James Robertson Perth Access Cars

John Berry P&K Public Transport Unit

Stanley Burrows Bridge of Earn Hospital Car Service

Angela Prescott RDW PKCTG 
Apologies:

Mark Scholes Acting Head of Support Services

Evelyn Gardiner NHS Tayside

Karen Thomson Macmillan House

Sue Sadler PKCTG

Arthur Andrews P&K Public Partnership Health Group

Neill Aitken On behalf of Comrie Driving Service  
1. Welcome and ApologiesNorman Jarvie welcomed those present and listed the apologies 
2. Minute of previous meeting (15^th October 2007)The minute was proposed by Jim Gibb and seconded by Isobel Watson.
3. Matters arisingItem 3 (i) RDW confirmed that employer’s liability insurance is not required for volunteer coordinators. They will receive cover under the group’s public liability insurance.Item 3 (ii) A copy of the press release issued 5^th November was presented. The website has been updated with a CCA page. Discussion topics:CCA – Sub Group of CTGThe CCA is to be a sub-group of PKCTG serviced by PKCTG.   Chair/RDW ConstitutionThe group agreed they were happy for the Chair of PKCTG to also be the Chair of the CCA. The group also indicated they were happy for the RDW to continue to service the CCA, and the RDW confirmed she is happy to do this. Jim Gibb informed the group that constitutionally there is no amendment needed to the current constitution however there may be benefits later for the CCA to have their own constitution. Those present were happy to be covered by the PKCTG Constitution.LogoThe Chairman and RDW presented logos for discussion. The group were in favour of a logo by Peter Brock, with suggested colour changes. The group were in favour of the town/country/car /bus design. Action: Chairman to approach the designer to make changes. Action: RDW to miniaturise the logo and distribute copies to the group.Section 19 holdersThe Chairman identified 253 Section 19 holders who could be approached to increase PKCTG membership. John Berry advised against this approach.Leaflets – CTG/CCA/Distribution/Car Stickers/ColourThe group agreed they were happy with the new leaflets with minor changes and the new logo incorporated.Distribution of the leaflets is to be in local post offices, council offices, libraries, GP Surgeries, Hospital reception and should be posted to Community Councils.Prices for Car Stickers are to be obtained; the price varies depending on colour. Action: RDW to obtain prices for car stickers.Press releaseThe press release issued 5^th November was not successful with only the Comment Online and The Courier featuring. More work is needed to increase awareness of the CCA. Action: Chairman/RDW- A further press release is to be issued highlighting the benefits of joining the CCA. 
4. Membership of CCA – Funding/Support/CostsSome discussion took place as to who was entitled to join the CCA. The CCA had been set up to bring together a collective way of thinking for disparate groups. Whether minibuses should be allowed to be members of the CCA was discussed with agreement that they be allowed to join, however that meetings be targeted separately i.e. minibuses or car meetings. No mention was made in the leaflets or membership form about charges to join or for insurance. It was agreed this information could be a supplement.A draft membership form was presented with suggested changes resulting. Action: RDW to make changes to the membership form.Publicity will be key to the success and uptake of the CCA, using the radio, papers and talks to raise the profile of the CCA.John Berry informed the group that he is waiting for approval from all the partners, before the transfer of money can take place from the JIT. This money is to be used to sustain PKCTG and develop the CCA. 5. Standards – Development/Record Keeping/Protocols The Chairman emphasised that there would be no imposition and that the CCA would enable members to learn from each other. Groups operate in different ways and using the best, or a mixture of examples, to develop standard checks, best practice and protocols would provide benefit for all. Action: RDW to consult groups and correlate information to help produce guidelines, guidance sheets and suggested standard protocols.
6. AOCBJim Gibb asked for verification that new members of the CCA would automatically become members of PKCTG, but would sit on the CCA.Verification was given that this is correct.
7. Date of next meetingOnce again John Berry kindly offered Meeting Room 9 in Pullar House as the venue for the next CCA Meeting. This will take place on 23^rd January 2008 at 11am