Minute of the Community Car Association Meeting
23rd January 2008
Venue: Meeting Room 9, Pullar House, Perth. Present:
| Norman Jarvie | Chair PKCTG |
| Isobel Watson | Pitlochry Senior
Citizens |
| Ann Munro | Kinross Volunteer Group and Rural Outreach Scheme |
| Morna Calcott | Kinross Volunteer
Group and Rural Outreach Scheme |
| Kathleen Coffey | WRVS |
| James Robertson | Perth Access Cars |
| Angela Prescott | RDW PKCTG |
| Jim Gibb | PKCTG Treasurer |
| Liz Lines | Aberfeldy Hospital Cars |
| John Berry | P&KC PTU (joined the meeting at point 4 on the Agenda) |
Apologies: | Frank Muggridge | Strathcare |
| Jane Laahs | NHS Voluntary
Services Manager |
| Mark Scholes | Head of Support Services, PRI |
| Stanley Burrows | Bridge of Earn Hospital Car Service |
| Karen Thomson | Macmillan House |
1. Welcome and ApologiesThe
Chairman welcomed those present and apologies submitted.
2. Minute of previous meeting on 14th November 2007 The minute was approved. Proposed by Isobel Watson and seconded by Ann Munro
3. Matters Arising:
a) LogoThe presented
logo was approved for use although should be downsized to conserve ink. KC suggested investigating the cost of printed letterheads.
Action: RDW to investigate prices.
b) Leaflets/Application
FormThose present agreed that the leaflet should be green with
a location map of voluntary car service provision across Perth and Kinross on the back.
c) Membership – Car Groups onlyFollowing meetings with the PKC Insurance expert, PKCTG are able to offer membership
of the CCA to car groups only.
d) Meeting with P&K CouncilThe Chairman and RDW have met with the Council and discussed
funding. PKCTG have submitted an application to SAS to draw down the sum agreed with the Joint improvement Team. The CCA is
currently subsuming all other PKCTG activities and accounts for 75% of PKCTG time and resources. An approach has been made
to the JIT partners asking them to look favourably at a further application for funds.
e) Letter to Councillor Miller:PKCTG
have sent a letter to Councillor Miller regarding the uncertain future of CT Funding and the importance and value of CT in
this area. While no official reply has been received, there is greater awareness of CT issues in the Council. The RDW and
Chairman continue to meet with Andrew Warrington and John Berry on a monthly basis.
4.
Aims of the CCA – eleven objectives have
been identified and agreed by the group. The following were discussed:- Code of practice for volunteers Best
practice procedures Insurance issues Disclosure issues
Training Relationship with TACTRAN
a) Code of practice for volunteersA draft document will be prepared as a basis for the code and modified to reflect the aims of the CCA
b) Best practice protocols Best
practice protocols including infection control are currently being developed by PKCTG.
c) Insurance issues Following some confusion John Berry confirmed that public liability
insurance will cover all current activities of existing car groups.Perth
Access Cars have volunteers who do not use their own vehicle and this requires further clarification from the Council. Action:
RDW to investigate whether Perth Access Cars can be covered for their activities by the CCA Public Liability Insurance.
d) Training Discussion was postponed on this item meantime.
e) Visitation Strategy –
additional item The Chairman proposed
a strategy to visit all car groups, highlighting the advantages of joining the Community Car Association. This would be done
over an 8 to 12 week period. Each visit would include a powerpoint presentation with a question and answer
session. The Chairman and RDW have already completed one presentation to KVGROS which received good feedback. Those present
agreed with the strategy.
5. Resource pack The group were presented with draft proformas for consideration and were in favour of a simple and
easy-to-read pack. One aim is to keep administration for groups to a minimum. John Berry added that a common set of principles,
or similar approach to standards and practice would be favourable as far as the council are concerned. The Chairman stated
that the autonomy of groups would be respected. Action: RDW and Chairman will refine and distribute further protocols.
6. Workload It is noted that the workload of the RDW has increased as a result of CCA activities.
7. AOCB
a) MiDAS Training The RDW is keen to know of any group who wish to receive MiDAS Training and would be pleased to receive
full contact details of them.
b) Scottish Ambulance Service There is evidence that a SAS volunteer driver is making a duplicate journey for a volunteer car
group. However SAS insurance prevents the driver from transporting both people at the same time. This could be common practice
elsewhere but there is no accepted strategy for dealing with such a situation. This will be discussed and taken forward by
PKCTG and not the CCA. Action: RDW to add this to the Agenda for 28th January 2008.
8. Date of next meeting The next meeting will be held at 11am on 27th February
2008 in Meeting Room 8 at Pullar House, Kinnoull Street, Perth.
CCA minutes of meeting 27.02.08