Minute
of the Community Car Association Meeting
27th February 2008
Venue: Meeting Room 8, Pullar House, Perth.
Present: | Norman Jarvie (NDJ) | Chair PKCTG |
| Jim Gibb (JG) | PKCTG Treasurer |
| James Robertson
(JR) | Perth Access Cars |
| Morna Calcott
(MC) | Kinross Volunteer Group and Rural Outreach Scheme |
| Angela Prescott (RDW) | RDW PKCTG |
| John Berry
(JB) | P&KC PTU |
Apologies: | Mark Scholes | Head of Support Services PRI |
| Frank Muggridge | Strathcare |
| Liz Lines | Aberfeldy Hospital Cars |
| Ann Munro
| KVGROS |
| Jill McNeil | Craigvinean Surgery Scheme |
| Linda Taylor | Voluntary Sector
Manager NHS Dundee |
| Isobel Watson | Pitlochry Senior Citizens |
| | |
1. Welcome and ApologiesThe Chairman welcomed those present and apologies submitted.
2. Minute of previous meeting on 23rd January 2008The minute was approved. Proposed by Jim Gibb, Seconded by Morna
Calcott.
3. Matters Arising:
a) Logo/Leaflets/Application FormThe wording of the CCA Leaflet will have to be finalised before printing. The application
form has not been touched due to the RDW workload, but she will e.mail draft copies to groups for feedback soon. Action: RDW to e.mail draft copies of the application form.It was agreed to investigate prices for reducing the CCA leaflet order to 500 leaflets.
Action: RDW to obtain prices.
b) Membership – letter from JB to GP SurgeriesCopies of a letter sent by JB to the Community Health Partnership were presented.
Ann Munro (KVGROS) in her absence expressed that KVGROS feel that they “support” the surgery rather than be “affiliated
to.” MC supported this and urged caution when communicating with the surgeries, so as not to damage existing relationships
between groups and surgeries. The chairman stated he was content that the letter both highlights and promotes the CCA and
attract groups not currently engaging with the CCA. He also stated the intention that future communications should be from
the CCA directly.
c) Funding
– JIT moneyThe JIT money is expected
on the 29.2.08; however there is a need to prioritise CCA activities. JB stated that on the 5th March, NDJ and
JG will be meeting with Andrew Warrington, when the long term future of PKCTG will be discussed. JB stated he was fairly confident
that the CCA enhanced the opportunity for PKCTG to put forward a good funding application. Since the RCTI closure, he believes
that Strathcare and KVGROS will continue to receive money from P&KC and hopefully PKCTG. NDJ stated that he was grateful
for the Councils position but if possible PKCTG should stand on their own feet and there is a need for PKCTG to seek out and
identify other funding streams, revising priorities yet retaining core activities. JG will modify his record keeping per project,
adding columns as necessary to the accounts. Those present were pleased to hear that the £7,500 JIT money is not to
be used to pay the insurance premiums for CCA Members.
d) Insurance issues – Double IndemnityThis issue previously raised, will be raised at the next Transport with Care meeting by NDJ.
4. Resource Pack - ProtocolsProformas were issued to those present. These have been distilled from local and central
sources. It was agreed that the Volunteer Car Driver page needs expanding, that the pack will need a cardboard folder and
that there should be a protocol in place in the event of a sudden death. MC presented the KVGROS display card for use at hospital
car parks. She had added the CCA Logo with great effect. This option could be available to other groups as PKCTG have a laminator
and camera. Action: RDW to make amendments as stated.
5. Visitation Programme – PowerPoint presentation/laptop/projectorA visitation programme needs to be created incorporating visits
to WRI, Community Councils, Member Groups and Health Centres. The laptop has now been purchased, a PowerPoint presentation
created, however a projector will have to be purchased. With the resource pack hopefully in place by the end of March/Mid
April, there will be a media launch. The media launch will be discussed with AW on the 5th March. Part 2 of the
resource pack will be to encourage monitoring, review and evaluation. Common record keeping, groups following the same process,
with the CCA leading this approach would be encouraged. Action: NDJ, JG and
RDW to put together the visitation programme
6. TrainingCCA should be in a position to facilitate training either MiDAS
or PATS or both for those groups /schemes who request this.
7. AOCB
8. Date
of next meeting; The next meeting will be
held at 11am on 9th April 2008 at Pullar House, Kinnoull Street, Perth.
CCA minutes 16.04.08