Minute of the Community Car Association Meeting
16th April 2008
Venue: The Board Room,
Pullar House, Perth. Present: Norman Jarvie
(NDJ) | Chair PKCTG |
| Jim Gibb (JG) | PKCTG Treasurer |
| James Robertson (JR) | Perth Access Cars |
| Morna Calcott (MC) | Kinross Volunteer Group and Rural
Outreach Scheme (KVGROS) |
| Ann Munro (AM) | KVGROS |
| Jane Laahs (JL) | NHS Voluntary
Services Manager NHS Tayside |
| Neill Aitken (NA) | On behalf of Comrie Driving Service |
| John Berry (JB) | P&KC PTU
|
| Rae Crosier (RC) | Comrie Medical Centre Service |
| Angela Prescott (CDW) | CDW PKCTG |
Apologies: Mark Scholes | Head of Support
Services PRI |
| Kathleen Coffey | WRVS |
| Liz
Lines | Aberfeldy Hospital Cars |
| Karen Thomson | Macmillan House |
| Jill McNeil | Craigvinean
Surgery Scheme |
| Linda Taylor | Voluntary Sector Manager NHS Dundee |
| Isobel Watson | Pitlochry Senior
Citizens |
1. Welcome and Apologies; The Chairman welcomed those present and apologies submitted.
2. Minute of previous meeting on 27th February 2008 The minute did not reflect the presence of Jane Laahs. This
was noted with changes made.The minute was
approved.
Proposed by JL, Seconded by MC.
3. Matters Arising: a) LeafletsThe draft leaflet was presented and suggested changes recorded. Action: CDW to incorporate changes and arrange for printing.
b) Application
FormThe application form has been circulated
although NA did not receive a copy. Action: CDW to post out copy to NA. It was agreed to remove the question regarding journeys out
with Scotland from the questionnaire. The
definition of a “journey” was discussed with the example: Kinross to Perth = 1 journey. Return Perth to Kinross
= 2nd journey. The acknowledgement letter has now been refined and will be distributed to those who join the CCA
with the voluntary questionnaire.JB emphasised
the importance of common record keeping. Quantifying the number of people service providers help, and how often the service
is used, are excellent tools to help funding applications and to demonstrate the value of CT.
c) Membership;
Five groups have now joined the CCA and
WRVS have confirmed their support and intention to join. The letter to Practice Managers has successfully
increased awareness of the CCA. AM stated the letter had caused confusion. NDJ confirmed he was aware of this. It was decided
to re-approach GP Surgeries offering to visit and present the powerpoint presentation to GP’s and their staff (see 5.
below).
d) Funding; JG described the
current financial situation: PKCTG and the CCA are running on minimal funds with expenditure being examined. The JIT money
was not received until 26th March 2008. Had this money not been received the year end account balance would have
been £19. The sum of £6,000 is expected from P&K Council in the next few weeks as per the previous three year
agreement. On this basis, PKCTG should be able to continue operations at the current level for the next 6 months. JB confirmed
the importance of the CCA to the Council and that P&K Council are hopeful to supply additional funding to take operations
to financial year end. PKCTG should hear more in the next few weeks. JG asked that thanks be recorded to the Council for the
rooms that the CCA use, free of charge.
e) Insurance; NDJ raised the
double indemnity issue with Ian Golding at the Transport with Care meeting on 15th April. He confirmed the SAS
underwriters insurance would insure clients carried by Voluntary Car Schemes, providing the SAS ask the Voluntary Car Schemes
to transport the client. Ian Golding confirmed he would put this in writing. JB stated that the SAS wish to concentrate on
those requiring PTS. NA would be surprised if the SAS are able to obtain blanket insurance as the SAS underwriters insurance
would not guarantee the quality of the service i.e. whether drivers have had disclosures etc. Other
matters arising:AM asked whether the CDW/PKCTG
will be registering as the intermediary body with CRBS? KVGROS have just been informed that PKAVS will be charging for the
CRBS checks. The cost will be £20 for the group to register and £5 for every disclosure.JB stated it would be ideal for the CDW to register and this service be offered
through the CCA. Action: CDW to contact CRBS and start the procedure.
4.
Resource Pack; The contents of the
resource pack although still evolving, are now available for comment and feedback. Action:
CDW to distribute contents of the resource pack
5. Visitation
Programme; The projector to be used in the
visitation programme is to be purchased 16th April. Prices for desk top display boards have been obtained. Prices
are around £160. Action: CDW and Chair to obtain display board prices
from other suppliers.
Funding is now
in place to underpin PKCTG/CCA activities. Those present were in favour of a joint CCA launch and AGM, closely followed by
the visitation programme. The event itself will be held in Perth (with The Gallery PKAVS, the most favoured venue) with visible
council presence and hopefully John Swinney MSP. The
powerpoint presentation is reasonably refined. It was agreed to write to Practice Managers offering the presentation to staff
or car groups within the practice area. Action: CDW and NDJ to draft letter to Practice
Managers. JL to be consulted prior to circulation.
6. Training;
There is a need to identify training needs
for CCA members, with the intention to address these needs within the next 6 to 12 months. AM stated her preference would
be for her to receive training, which she would cascade down to volunteers, rather than the CCA train the volunteers direct.
Those present were in favour of AM’s preference, suggesting meetings or awareness training meetings for organisers.
7. AOCBHospital Parking ChargesA discursive
document has been received by PKCTG stating each hospital will identify their individual policy on hospital parking. JB and
MC identified parking issues at PRI and Ninewells and both sites are looking for solutions. JB suggested the CCA use this
issue to negotiate with hospitals; perhaps to obtain dispensation for CCA members displaying the CCA Car Badge. Action: CDW/AM to meet to prepare a letter to hospitals.
New Blue Badge Arrangements
AM reported that KVGROS have been informed their Blue Badge allocation has been reduced from 8 to 4. Blue Badge
administration has been transferred from Social Care to Parking Services, Roads and Transport, within P&K Council. This
is to encourage individuals to apply for their own badges. MC highlighted the issues of badges being left in relatives’
cars, clients not being able to find their badge and the problems this can cause. Action:
CDW/AM to draft a letter to Jim Irons regarding the impact this change has on the service voluntary car schemes provide.
8. Date of next meeting; The next meeting will be the AGM and CCA Launch date. This date as yet is undecided as we await a response
from John Swinney. Action: CDW to update members, press, publications and
the website when the date is agreed.