Present:

Norman Jarvie	Chairman PKCTG
Brian Martin	PTU – P&K Council
Angela Prescott	PKCTG (by invitation)
James Robertson	Perth Access Cars
Lorna Teague	WRVS
Morna Calcott	KVGROS
B Pollock	Muthill Low Carbon Community Project
Mary Ferrier	Muthill Low Carbon Community Project
Katey Walker	Pitlochry Senior Citizens and Good Neighbours Association
Paul MacFarlane	Alyth Youth Partnership
Stan Bruce	Mid Atholl Community Council
Jayne Ramsay	PKCTG

Apologies:

Jim Gibb	Treasurer PKCTG
Richard Hall	PKCTG
Councillor Caroline Shiers	Ward 3, P&K Council
Karen Thompson	Voluntary Services Manager, Cornhill Macmillan Centre
Councillor Alisdair Wylie	Ward 5, - P&K Council
Ann Munro	Kinross Volunteer Group and Rural Outreach
Alison Stewart	Aberfeldy Hospital Cars
Donald Isles	Pitlochry
Councillor Alan Grant	Ward 2 – P&K Council
Councillor Heather Stewart	Ward 12, P&K Council
Councillor Kathleen Baird	Ward 8, P&K Council
Councillor Bob Ellis	Ward 3 – P&K Council
Councillor Helen McDonald	Ward 6, P&K Council
Councillor Ann Cowan	Ward 6 – P&K Council
Councillor Wilma Lumsden	Ward 9 – P&K Council
Raine Du Puy	P&K Access Group
Andrew Warrington	PTU P&K Council

6. Chairman’s Report
NDJ referred to his written report and highlighted various points from this.  He asked all attendees to read the penultimate paragraph regarding the Election of Office Bearers which will be discussed later in this meeting.  A presentation of flowers to Angela Prescott was made and sincere thanks expressed to her for all her work for PKCTG.The Chairman made a final point with reference to Incorporation.  Should any group be considering Incorporation, PKCTG hold a paper giving information about this, which can be circulated to groups on request. 

7. Treasurer’s Report

In the absence of the Treasurer, Richard Hall, NDJ explained that the year had not been without difficulty.  Alison Wight was appointed Independent Examiner and she currently holds the books for audit.  NDJ spoke to the unexamined accounts prepared by RH indicating that the closing balance for the end of May 2010 was inaccurate as redundancy payments and other late payments were not been included. He explained that PKCTG had applied for a direct grant from P&K Council and received £10,000.  He expressed thanks to AW and BM for their support in achieving this otherwise PKCTG would be close to insolvency. With reduced funding it is our intention to concentrate on the needs of our members and core services.  The office will be manned at least four days a week and committee meetings reduced to three per year. PKCTG will continue to facilitate training but are unable to subsidise this. The voluntary transport sector must now find other sources of funding for this.

BM asked how soon we would know if free accommodation is available. NDJ replied that whilst free accommodation may be available at PKAVS and Loch Leven Health Centre, details have yet to be confirmed.

AP asked if funding would be available for DAT refresher courses to continue MiDAS training as Iain Anderson’s certificate requires updating by July 2010, without which PKCTG would have only one remaining DAT.  BM will put this question for consideration to AW, applying for approximately £200.

NDJ stated that our financial future is uncertain and funds provided will only cover office running costs and a support worker for eight hours per week, until the end of this year.

8. Community Development Worker’s Report
AP spoke to her written report explaining that due to fiscal constraints to engage and attend within communities was now impossible.  Within the voluntary sector charging to attend events is now taking place.  She highlighted the good feed back received in response to the Community Transport Directory.  Directories have now been distributed to various specialist units in PRI and to Ninewells.  A copy of the directory has also been distributed to each member group.  AP expressed that core services are paramount and enquiries to PKCTG remain high.  The website received 124 hits since 30^th March 2010 and continues to generate enquiries.

9. Appointment of CT Support Worker
NDJ explained that part of the condition of the grant was to retain staff at 8 -10 hours per week.  In that regard a suitable person has been interviewed for the position and her appointment is to be made within the next three weeks.  AP indicated that she would be available to work as a volunteer but would only be able to commit limited time.  NDJ thanked AP for this as she would be a useful resource.

10. Nature and Scope of future PKCTG operations
NDJ explained that the Constitution requires a Chairman, Treasurer, Vice Chair and committee and we will be in default if we cannot find officers.  He confirmed that the bulk of the work is done by the Chairman and CT Support Worker.  With minimum input from the committee we can continue and remain viable.  BM said that in this difficult time we need to identify what we can no longer provide, e.g. previously the Community Development Worker’s remit was to develop and increase the membership while the new Support Worker’s role is to consolidate support for members.  NDJ said that we need to continue to promote best practice procedures, operating protocols, MiDAS standards for drivers and passenger assistant training. This service is well recognised at national level.  MF asked how long will it be before the CT Directory needs updated?  NDJ confirmed this would need to be updated within the next 2-3 years.
BM confirmed that funding is available from the P&KC, advising that a sum of £31,000 is available for Community Transport.  Application forms would be provided soon, advising of the initial closing date, but the fund may be open to further bids thereafter according to claims made.
A general conversation ensued about other sources of funding available and how to make application for these.

MC asked if the existing insurance benefits would continue after September.  BM said that there is no definite answer but would like to see it continue.  He will refer to AW and would expect to receive an answer before the CT Funding Applications are issued.

11. Election of Officer Bearers
The Chairman announced the retirement of Richard Hall as Treasurer.   He expressed his sincere thanks to him for the contribution he has made to PKCTG this last year.

Position	Nomination	Proposed	Seconded
Chairman	Norman Jarvie	Brian Martin	James Robertson
Vice Chair	Morna Calcott	Norman Jarvie	Paul McFarlane
Treasurer	Jim Walker	Katey Walker	Norman Jarvie
Committee Member	Brian Martin	Norman Jarvie	James Robertson
Committee Member	Paul McFarlane	Norman Jarvie	Brian Martin
Committee Member	Angela Prescott	Norman Jarvie	Brian Martin
Committee Member	Katey Walker	Norman Jarvie	Stanley Bruce

12. AOCB
Muthill Low Carbon Community Project
MF asked if those present would kindly give her their contact details for development of their group.

Membership
KW suggested that the membership fee be increased.  NDJ recommended that only a modest rise should be considered in the present financial climate.  An increase to £15.00 for Membership of PKCTG for 2010/11, was therefore proposed by BM and seconded by KW.

MiDAS
BM confirmed that he is looking to P&KC fleet training to add spaces at a subsidized rate for volunteers.  This is presently under consideration.

The meeting closed at 12.15pm