Perth and Kinross Community Transport Group
Minute of Meeting on 25th January 2010
Perth and Kinross
Community Transport Group
Incorporating CCA and MOG
Venue:
The Birnam Institute, Station Road, Birnam, Dunkeld, PH8 0DS
Present:
Norman Jarvie (NDJ)
Chairman PKCTG
Jim Gibb (JDG)
Vice Chairman PKCTG
Richard Hall (RH) Treasurer
PKCTG
Brian Martin (BM)
P&K PTU
Kathleen Coffey (KC)
Project Manager WRVS
James Robertson (JR)
Perth Access Cars
Paul McFarlane (PMc)
Alyth Youth Partnership
Roger Clare (RC)
Compass Christian Centre
Isobel Watson (IW)
Pitlochry Senior Citizens
Katey Walker (KW)
Pitlochry Senior Citizens
Jayne Ramsay (JSR)
Asst CDW PKCTG
Apologies
Raine Du
Puy (RDP)
P&K Access Group
Alison Stewart (AS)
Aberfeldy Hospital Cars
Karen Thomson (KT) NHS
Voluntary Services Manager
Eileen Colley (EC)
Alyth, Meigle and District Nursing & Samaritans Assoc.
Frank Muggridge (FM)
Strathcare
Bob Gillespie (BG)
CVS
Morna Calcott (MC) Kinross
Volunteer Group & Rural Outreach Scheme
Ann Munro (AM)
Kinross Volunteer Group & Rural Outreach Scheme
Kelvin
Rae (KR)
Kinross Volunteer Group & Rural Outreach Scheme
Fiona
Mapp (FM)
Kinross Volunteer Group & Rural Outreach Scheme
Donald
Isles (DI)
Pitlochry Senior Citizens
Angela Prescott (CDW) CDW
PKCTG
1.
Welcome and apologies for absence
The Chairman
welcomed those attending, extending a welcome to Katey Walker and to Roger Clare.Apologies were noted.
2. Minute of the
PKCTG Meeting held 26th October 2009
The
Chairman reported minutes have been prepared following the SGM held on 26th October 2009 and will be presented
for ratification at the next AGM. The minute for PKCTG Meeting held 26th October 2009 was proposed by
BM and seconded by JG.
3. Matters arising
a. Minibus Operators Group
NDJ reported
no changes in the MOG operating procedures.
b. CCA
NDJ reported no changes in the CCA operating procedures.IW stated that Pitlochry have not received their Insurance Certificate and asked
when would this be issued.
Action: BM
to follow up with Bill Wilson
c.
CT Directory
NDJ explained that the CT directory information
had been handed to P&K PTU for modification following the first draft from the printer. He asked BM
what the delay was. BM commented that he is awaiting approval from AW. NDJ explained
that funding approval would need to be extended at the end of January and would like to see a positive outcome and the directory
published by the next PKCTG meeting.
Action:
NDJ to arrange meeting with AW.
d. Carse of Gowrie
NDJ reported
that CDW has successfully recruited three drivers and one co-ordinator in this area. CDW has given a great deal of help and
support to get this service operational.
Action:
CDW to continue to develop the CT requirement within areas identified.
e. Constitution
NDJ confirmed
that changes agreed at the SGM had now been made to the Constitution. The amendments will be bought to the 2010 AGM.
JG enquired to the view of Incorporation and a discussion ensued.
Action: JG to report
on incorporated associations.
f. MiDAS
ACDW confirmed that a MiDAS
course took place on 23rd and 24th October 2009 with eight participants, all of whom passed.
Evaluation from the course shows that taking the course to the community is very much appreciated. New
enquiries continue to come in for further MiDAS courses. The next course will take place on 26th and 27th
February 2010.
4.
Treasurers Report
RH spoke to his tabled report showing the financial position for April to December 2009.
He made an amendment to the Variance column with the transposition of the headings of the Fav and Adv columns.
He stated that the cash position is fine. The balance currently stands at £14,384 giving 7.7
months’ cover at year to date with average expenditure of £1878 per month. NDJ asked BM if there were additional
funds available from PKC. BM replied that of the £56,000 awarded to CT what is left will cover the
CT Directory only. Bidding is now closed for this financial year. AW has put in a proposal for CT funding for
next financial year with a maximum amount of £41,000 expected. No single award above £10,000
will be made from the CT fund. Application dates for bidding yet to be confirmed. JG queried the variation of NIC payment for December, this being very high. RH
to take advice from JG in this regard. NDJ thanked
RH for his report.
Action JG to advise RH re NIC for December 09. BM
to confirm bidding dates.
5.
CDW Report
NDJ referred to the written report
of recent activities of CDW and those of the ACDW. Enquiries for CT continue and publicity continues to
attract new volunteers. Notably CDW has worked hard in achieving funding for the Comrie Community Bus Trust
and establishing the Longforgan Community Car Scheme. NDJ noted that Disclosure procedures, though necessary, are time consuming.
NDJ highlighted additional items;
a) PKCTG have resigned from the Leader Lag Committee, explaining
that meetings held in Perth and Dundee were too long, too frequent and not CT related.
b) Parking at Ninewells - Major reconfiguration works are due
to take place in summer. Ninewells have informed PKCTG that alternative arrangements for CCA parking will
be made.
c) Jim McCreath (CTA vice Chair)
met with Nicola Sturgeon in December - useful but did not resolve
the issue of responsibility for health related transport and leaves community and third sector providers picking up the pieces
with unsatisfactory financial arrangements.
d) Challenging Behaviour course – PKCTG is prepared to consider providing a
course if need identified. – Quote received: £607.50.
Course content includes recognising MCB, managing MCB, and legal responsibilities. Duration of course is
approx. 6 hours and can be tailored to suit any specific needs for your organisation. Client to provide
venue & refreshments at their cost. This quote includes any expenses incurred by Training provider – not VAT
registered. Please contact CDW if your feel this course would be of interest to your group.
e) CTA Health Check Roadshow
– the CTA have money available to deliver a roadshow in P&K - for all CT providers - would we welcome this?
f) Anyone considering social enterprise or tendering for contacts - 15 community transport groups
are set to benefit from a successful bid from the CTA to the Scottish Government’s Third Sector Enterprise Fund. The
funding of £69,000 will pay for hands on assistance for community transport groups who are ready to develop as social
enterprises and are looking to sustain themselves in ways which are not grant dependent e.g. organisations who want to tender
for a transport contract for the first time. This initiative will run until March 2011. g) PKAVS costs for training have increased considerably – PKCTG will find out more information about this.
h) ROPSA guidelines have recently been updated and two copies
of the Minibus Safety Code of Practice have been purchased by PKCTG and are available for any of our members to access at
any time.
6. Chairman’s Report
NDJ spoke his
thoughts and in particular concerning PKCTG Business Plan. The 2009/10 Business Plan objectives have been
achieved. The 2010/11 Business Plan needs to be considered with clear strategic planning and new initiatives.
The direction of the group needs thought through whether we remain as we are or attempt new initiatives.
Action:
CDW, NDJ and RH to put Business Plan together.
7. Trustee
Indemnity Insurance – change of position
A short discussion took place on this topic and NDJ referred members to the paper
from Bob Gillespie and Colin Carr.
Action: CDW to provide a copy of this paper to IW
8.
AOCB
a.
NDJ referred to COMPACT which is by and large about information sharing. NDJ and CDW will keep
an eye out for relevant information.
b.
KC expressed the difficulties some volunteer drivers are still having when extending insurance
coverage for volunteer driving. NDJ confirmed that there should be no increase in premiums for volunteer
drivers. If any incident remains unresolved NDJ will pursue personally.
c. NDJ proposed a
date for the AGM of 4th June 2010 (Friday). A possible venue of McDiarmid Park was discussed, this venue providing central location, good disabled access and good parking.
Action: NDJ JDG and CDW to agree the venue
and contact the keynote speaker/s.
9. Date of
Next Meeting
The next meeting will be Monday 29th March 2010.
Action: CDW to notify interested parties and distribute relevant information.
PKCTG Meeting 29.03.2010