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PERTH AND KINROSS COMMUNITY TRANSPORT GROUP
PKCTG Incorporating CCA and MOG Meeting of 24.08.09
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Please find below the minute of PKCTG Incorporating CCA and MOG meeting held on 24.08.09
Perth and Kinross Community Transport Group
Minute of Meeting on 24th August 2009 Venue: PKCTG, The Learning Centre, Swansacre, Kinross, KY13 8TE Present: Norman Jarvie (NDJ) Chairman PKCTG Jim Gibb (JDG) Vice Chairman PKCTG Richard Hall (RH) Treasurer PKCTG Morna Calcott (MC) Kinross Volunteer Group & Rural Outreach Scheme Ann Munro (AM) Kinross Volunteer Group & Rural Outreach Scheme Kelvin Rae (KR) Kinross Volunteer Group & Rural Outreach Scheme Raine Du Puy (RDP) P&K Access Group Donald Isles (DI) Pitlochry Senior Citizens John Berry (JB) P&K PTU Brian Martin (BM) P&K PTU Minibus Coordinator Frank Muggridge (FM) Strathcare Angela Prescott (CDW) CDW PKCTG Jayne Ramsay (JSR) Asst CDW PKCTG Apologies Alison Stewart Aberfeldy Hospital Cars Sue Sadler PKCTG James Robertson Perth Access Cars Isobel Watson Pitlochry Senior Citizens Jane Laahs NHS Voluntary Services Manager Linda Taylor Voluntary Sector Manager NHS Tayside Mark Scholes Head of Site/Support Services (P&K) Head of Catering (NHS Tayside) Kathleen Coffey Project Manager, WRVS 1. Welcome and apologies for absence The Chairman welcomed those attending and in particular Jim Gibb in his role as Vice Chairman and Richard Hall as Treasurer for PKCTG.Apologies were noted. 2. a. Minute of the PKCTG Meeting held 16th March 2009 The minute was proposed by Ann Munro and seconded by Donald Isles b. Minute of the MOG Meeting held 27th April 2009 The minute was proposed by DI and seconded by BM. 3. Matters arising a. Minibus Operators Group update/resource pack The Chairman confirmed that following the launch of the MOG that there are now six members with publicity about this in the local press. Rather than have sub group meetings, the CCA and MOG will be incorporated into PKCTG Meetings.CDW confirmed the current membership and that PKCTG is awaiting insurance details from P&K Council with a policy expected to be in place by 1st October. Cover should mirror the CCA policy currently in place. NDJ expressed the need for the resource pack to be kept up to date and that this would be reviewed over the next two months. Action: NDJ to update information contained in MOG resource pack. b. CCA Insurance certificates CDW confirmed that everyone now has insurance in place from 1st April. Bill Wilson is still pursuing the 08-09 Certificate for KVGROS. JB explained that P&K Council are currently re-tendering and that documents from 1st October and new policies will be issued soon. MC said she hoped the issue of policies would be quicker than the previous ones. CDW gave an assurance that although certificates have not been issued, cover was in place and that premiums for the rest of 09-10 are still to be determined by Bill Wilson. She hopes that the Council will mirror the offer given to CCA and that the insurance will be free to MOG members in the first year. MC commented that P&K Council kindly also provided the second year’s cover without charge. JB responded that funds for 09-10 may be restricted. NDJ confirmed the importance of these policies and that any help financially would be appreciated. Action: CDW to follow up with Bill Wilson c. CT Directory CDW confirmed that the CT directory information is nearing completion and a meeting is planned with the printer. JG asked how we intended to distribute the CT directory. CDW explained that this would depend on quantities required. The majority requirement is likely to be health based. RDP suggested an approach to the Community Health Partnership and the NHS. CDW confirming that specialist nurses already give out PKCTG leaflets. NDJ confirmed that the NHS have partly funded the Directory and likely to help with its distribution. CDW confirmed NHS can specify target groups. JB suggested that P&K Council might be able to help with distribution to shops. RDP asked if the CT directory would be available online as GP’s likely to use this source for information. CDW confirmed it would be online. JB Confirmed that the printer is English based with a Scottish representative and are currently three months behind schedule. Action: CDW to contact printer again to arrange meeting. d. AGM Report The Chairman confirmed that the Minute of the AGM and the Report of the Annual Meeting held 5th June 2009 have been prepared and circulated. He felt that the keynote speaker, George Thomson, was very interesting and this mantra for volunteers, Recruit, Retain and Reward was good. However, attention should be given to providing suitable audio support at future meetings. NDJ thanked the Council for providing the venue for the Annual Meeting. JB confirmed that meetings held at Blackfriars and the Atrium would incur a charge. e. Carse of Gowrie CDW confirmed she is actively trying to recruit volunteer drivers in the Carse of Gowrie. NDJ stated it is important to identify service gaps and asked that any such gaps be brought to the attention of PKCTG. Action: CDW to continue to develop the CT requirement within areas identified. f. Constitution NDJ explained that the original Constitution of PKCTG was adopted in 1999 but since then questions have arisen about it not being explicit enough for funding applications. Several drafts and revisions have been made but none approved. A completely new draft has been prepared with the inclusion of a section relating to employees. NDJ proposed that all members and community groups look at this draft and comment constructively on the proposed changes. This Constitution is to be presented at a SGM on 26th October 2009. Action: CDW to email draft Constitution and information of SGM. 4. Treasurers Report RH spoke to his tabled report showing the financial position for April to July 2009 and indicated that PKCTG are on budget. A grant of £12,000 had now been confirmed by P&K Council. NDJ confirmed that expenses are kept in very tight control by the CDW. CDW tabled a report in respect of the PATS grant which showed how a small loss of £34.90 had been made due to unidentified and unexpected VAT. 5. CDW Report CDW referred to her written report of recent activities. Two new volunteers have approached PKCTG and have been referred to groups within their area. CDW spoke of presentations made to the Independent Advocacy Service and her meeting with Eric Guthrie, Director of Tactran. The CTA Conference in Inverness was very good and she recommended attendance for all at future events. JG asked if enquiries might decline following publication of the CT Directory. CDW explained that SAS calls had reduced as people became aware of the charges involved with people apparently requesting more help from relatives and friends. 6. Chairman’s Report NDJ referred to his written report and thanked CDW and ACDW. He will address the Succession Strategy prior to the Special General Meeting. He commented that publicity through the Crieff and Comrie Quair and the Breadalbane Quair has been good and perhaps we should now aim to achieve a higher public profile.Action: CDW and NDJ to consider strategy to develop publicity. 7. P&K Community Transport Fund NDJ confirmed that PKCTG has secured funds of £12,000 from P&K Council for this financial year. CDW commented that individuals cannot get funding, detailing the predicament of the Friends of Westmill Library. JB highlighted that the CT Fund requires groups to have a formal constitution and bank account. JB confirmed that whilst funding may be available next year, all Council budgets are being cut by 10%. 8. P&K Position Paper – MiDAS and D1 Driver Training JB explained that this Position Paper is the first draft to address the problem of decreasing numbers of minibus drivers. The paper covers a variety of issues including how the voluntary sector could make use of Council minibuses. Account will be taken of comments from PKCTG and CT Groups. Formal approval of the paper is expected in September 2009. A general discussion ensued raising further issues. NDJ is keen to see that all comments are fairly considered and encouraged further relevant comments be made direct to BM. Action: JB and BM to update PKCTG as the policy develops. 9. Business PlanNDJ referred to the written Business Plan thanking the CDW and RH for their support in preparing this. He highlighted the MiDAS figure which is based on last year’s budget and the rent increase of £150. Proposed activities may include engaging with Youth Groups. 10. AOCB a. NDJ referred to the printed information obtained by CDW in respect of Mobility Scooters. Copies are available to all. b. CDW spoke about the conversation with Ian Golding and Lorraine Tough (Scottish Ambulance Service). They requested a response to an informal question of ‘How would PKCTG feel about developing CT Forums and CCA’s in Tayside, Fife & Central Regions’. This was not a formal proposal. However CDW indicated that this could be of interest should sufficient funding be available from the SAS. PKCTG may also be requested to speak alongside SAS representatives at future events. c. CDW confirmed that PKCTG now have a Section 19 permit, which enables them to hire local minibuses and include the hire fee in training course charges made to groups. d. The PKAVS Annual General Meeting is to take place on Monday 7th September. e. The Age Matters Event will take place on 1st October 2009. A one-off £50 grant is available from the event funders (P&KC and NHS Tayside) to voluntary minibus operators who make their vehicle available to transport people in their area to the event. f. The Bond Hotel Group has holidays for disabled people and their carers. Information is available from the CDW. g. Please note the new office address for John Berry, P&K Council, Public Transport Unit :- John W Berry Public Transport Officer The Environment Service Perth & Kinross Council The Atrium,137 Glover Street, PERTH, PH2 0JB Phone: 01738 477373 Fax : 01738 477210 Email : jwberry@pkc.gov.uk 11. Date of Next Meeting The next meeting will be the Special General Meeting followed by an ordinary meeting of PKCTG on Monday 26th October. Venue to be decided Action: CDW to notify interested parties and distribute relevant information. |