PKCTG Special General Meeting 26.10.09

            PERTH & KINROSS COMMUNITY TRANSPORT GROUP
                                 SPECIAL GENERAL MEETING
                                                     26TH OCTOBER 2009

Venue:          Meeting Room 10/11 Pullar House, Perth.

Present:
Norman Jarvie (NDJ)                          Chairman PKCTG
Jim Gibb (JDG)                                   Vice Chairman PKCTG
Richard Hall (RH)                                Treasurer PKCTG
Morna Calcott (MC)                             Kinross Volunteer Group & Rural Outreach Scheme
Ann Munro (AM)                                  Kinross Volunteer Group & Rural Outreach Scheme
Kelvin Reay (KR)                                Kinross Volunteer Group & Rural Outreach Scheme
Fiona Mapp (FM)                                 Kinross Volunteer Group & Rural Outreach Scheme
Paul McFarlane (PM)                          Alyth Youth Partnership
James Robertson (JR)                       Perth Access Cars
Raine Du Puy (RDP)                          P&K Access Group
Donald Isles (DI)                                 Pitlochry Senior Citizens
John Berry (JB)                                   P&KC PTU
Frank Muggridge (FM)                        Strathcare
Angela Prescott (CDW)                     CDW PKCTG
Jayne Ramsay (JSR)                         Asst CDW PKCTG

Apologies
Alison Stewart                                     Aberfeldy Hospital Cars
Brian Martin                                         P&K PTU Minibus Coordinator
Sue Sadler                                          PKCTG
Isobel Watson                                     Pitlochry Senior Citizens
Jane Laahs                                         NHS Voluntary Services Manager
Mark Scholes                                      Head of Site/Support Services (P&K) Head of Catering (NHS Tayside)
Kathleen Coffey                                  Project Manager, WRVS
Roger Clare                                        Compass Christian Centre
Bob Gillespie                                       CVS, Perth and Kinross
Colin Carr                                            CVS, Perth and Kinross

1.         Welcome and apologies for absence
The Chairman welcomed those attending and apologies were noted.

2.         Letter from the Chairman
NDJ referred to his letter which accompanied invitations to the SGM. The letter proposed a succession strategy for the position of Vice Chairman with the aim of encouraging increased engagement and interaction of PKCTG members. Annually members will be invited to put forward a name from their group for consideration at the AGM for the position of Vice Chairman. This is an annual appointment and hopefully over the years it will rotate between different member groups. There is no expectation to assume further office on completion of this position but some appointees may consider ongoing involvement in the affairs of the Group.The adoption was proposed by JG seconded by MC.

3.         Amended Constitution dated August 2009
The following points were raised during a lengthy discussion:-
a) PKCTG do not accommodate proxy/and or postal voting but groups can nominate one of their members to attend and vote on their behalf
b) PKCTG always select accessible venues for their meetings
c) PKCTG do hold records of those who are entitled to vote at meetings and this can be supplied by the CDW on request to any interested partyd) Article VI 1.
Concern was expressed about the apparently small number of members who could pass a resolution to dissolve the Group.
2.6 of the Constitution clearly states that the quorum at General Meetings shall be one third of the total full membership. It was agreed to clarify the wording of Article VI to include reference to this as follows- "PKCTG shall only be dissolved by the passing of a Resolution at a properly constituted Special General Meeting requiring a majority in favour of no less than two thirds of those present."
Article VII This article shall now read:'Amendments to the Constitution require a majority in favour of no less than two thirds of those present'.e) Unincorporated/Incorporated
PKCTG is an unincorporated Association. JG is to investigate the advantages or otherwise of a change to incorporated status.

4.         Proposal for Adoption of Constitution
A proposal to adopt the Constitution dated August 2009 with the amendments to Article VI 1. and Article VII noted above was made by KR and seconded by JG

5.         AOCB
No items were raised.

6.         Date of next AGM
The PKCTG Annual General Meeting will be held in June 2010. The date and venue are to be decided. Members and interested parties will be informed.