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PERTH AND KINROSS COMMUNITY TRANSPORT GROUP
PKCTG Annual General Meeting 2009
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REPORT OF PERTH & KINROSS COMMUNITY TRANSPORT GROUP
ANNUAL GENERAL MEETING Friday 5th June 2009 Pullar House, Kinnoull Street, Perth, PH1 5GP Meeting Room 10/11 11.00am Present:
1. Welcome and Apologies Norman Jarvie welcomed those present and apologies were noted. 2. Minutes from the previous AGM held on 27th June 2008 The minutes were adopted (proposed by Jim Gibb and seconded by Ann Munro) 3. Matters Arising There were no matters arising. 4. Chairman’s Report – Part of Minute Copies of the Chairman’s report had already been distributed prior to the meeting and he highlighted various points from this. He noted the changes to the Constitution in 2007 had not been formally approved. It is his intention to re-write the constitution over the summer and arrange an EGM later in the year to deal with this. He announced the retirement of Jim Gibb as Treasurer and expressed his sincere thanks to him for his support. 5. Treasurer’s Report Jim Gibb presented accounts for the year 2008-09. He explained some details of the accounts including a balance carried forward of £3,345 which excludes the final instalment of £2,600 from the Perth & Kinross Council Grant. He indicated an increase to the budget total by £250 due to Employer’s NIC and the Office rent increase. The treasurer explained that full costs for the delivery of MiDAS were never recovered and this was questioned. He explained that increased costs would make MiDAS inaccessible for some groups and PKCTG would try to subsidise this training.The Treasurer concluded that PKCTG require £20,305 to survive for the remainder of the financial year 2009/10.Approval of the accounts was proposed by Morna Calcott and seconded by Isobel Watson. 6. Community Development Workers Report – Part of Minute The CDW spoke to her report, copies of which had been previously circulated, and thanked the Chairman and Treasurer for their continued support. She also thanked PKCTG Members, Development Partners and Funders for their support. Kathleen Coffey (WRVS) thanked PKCTG for the provision of PATS training and Hospital Parking Permits and expressed her appreciation for the support her organisation receives from the Group. 7. Adoption of the Constitution The Constitution was re-written 18 months ago, but had not been adopted at the 2007 or 2008 AGMs. The need for further changes require it to be redrafted. This will be done by the Chairman over the summer and the new document presented to an EGM later this year. 8. Election of Officer Bearers The Chairman earlier announced the retirement of Jim Gibb as Treasurer. He acknowledged the many commitments that Jim has and expressed his sincere thanks to him for the enormous contribution he has made to PKCTG. Jim will remain on the committee for one more year as Vice Chair under the succession strategy without any commitment to assume the Chair thereafter. Angela Prescott presented Jim with a small gift on behalf of PKCTG in recognition of his years of service to the Group.
Additionally Morna Calcott, Kathleen Coffey and Jane Laahs and Sue Sadler were re-elected en bloc. 9. Appointment of Independent Examiner Alison Wight (PKAVS) was proposed as the Independent Examiner of PKCTG Accounts by Jim Gibb seconded by James Robertson. 10. AOCB Funding Andrew Warrington, Manager of the PTU of P&K Council, informed those present about the Local Authority Competitive Funding Process. Advising that a sum of £40,000 is available for Community Transport he stated that simple guidelines and application forms will be provided by John Berry soon. The initial closing date will be the end of July, but may be open thereafter according to claims made. Monies carried forward by P&K Council from last year, are included in the amount of money available and invitations for funding applications will be sent to all groups. Ann Munro questioned the changing criteria for funding, and expressed concern - Is it for projects? or for running costs? and how can direct service providers providing a daily service compete against umbrella groups? AW responded that all applications for funding would be considered by the Public Transport Unit. Membership The Membership of PKCTG remains £10 for 2009/10. Information and Communication The Chairman explained that part of PKCTG’s remit is to provide information to its members and assess from time to time how useful or otherwise this is. The Chairman apologised for the timing of the Quality Questionnaire recently circulated and stated that consideration will be given to more convenient timing in the future. He confirmed that PQASSO Level 1 documents have been submitted for evaluation. TACTRAN Neill Aitken recently attended a meeting in Comrie held by TACTRAN. The lady presenting had no knowledge of an interface with the voluntary sector. The CDW explained that she has a meeting with TACTRAN on 10.6.09 and will raise this for discussion. Neil Aitken then proposed a vote of thanks to the Chairman, CDW and Assistant CDW. The meeting closed at 1.15pm |