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PERTH AND KINROSS COMMUNITY TRANSPORT GROUP
PKCTG Meeting 29.03.10
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At the meeting on 24th August 2009, it was agreed that PKCTG Meetings would
incorporate CCA and MOG.
Perth and Kinross Community Transport Group
Incorporating CCA and MOG Minute of Meeting on 29th March 2010 Venue: The Boardroom, The Blind Society, New Row, Perth. Present:
Norman Jarvie (NDJ) Chairman PKCTG Jim Gibb (JDG) Vice Chairman PKCTG Richard Hall (RH) Treasurer PKCTG Frank Muggridge (FM) Strathcare Brian Martin (BM) P&K PTU Kathleen Coffey (KC) Project Manager WRVS Raine Du Puy (RDP) P&K Access Group James Robertson (JR) Perth Access Cars Paul McFarlane (PMc) Alyth Youth Partnership Fiona Mapp (FM) Kinross Volunteer Group & Rural Outreach Scheme Morna Calcott (MC) Kinross Volunteer Group & Rural Outreach Scheme Kelvin Reay (KR) Kinross Volunteer Group & Rural Outreach Scheme Katey Walker (KW) Pitlochry Senior Citizens Angela Prescott (CDW) CDW PKCTG Jayne Ramsay (JSR) Asst CDW PKCTG Apologies Alison Stewart (AS) Aberfeldy Hospital Cars Karen Thomson (KT) NHS Voluntary Services Manager Eileen Colley (EC) Alyth, Meigle and District Nursing & Samaritans Assoc. Ann Munro (AM) Kinross Volunteer Group & Rural Outreach Scheme Donald Isles (DI) Pitlochry Senior Citizens Roger Clare (RC) Compass Christian Centre Lorna Teague (LT) WRVS Jane Laahs (JL) Voluntary Services Manager NHS Tayside 1. Welcome and apologies for absence The Chairman welcomed those attending, extending a welcome to Frank Muggridge, this being his last meeting before retiring.Apologies were noted. 2. a. Minute of the PKCTG Meeting held 25th January 2010 One item was to be noted from the Minute, under 3a. Minibus Operators Group. The Insurance Certificates for Pitlochry and Strathcare are now available for delivery. The minute for PKCTG Meeting held 25th January 2010 was proposed by JG and seconded by BM. 3. Matters arising a. CT Directory NDJ reported that the CT Directory was now in print run and presented the latest draft for viewing. AP confirmed that the CT Directory had been made ready for print along with a large print version. Further funding had been provided by P&K Council to enable the production of the large print version. A copy of the CT Directory will be available at the end of week commencing 5th April 2010 and will be posted to all groups on receipt. Action: ACDW to post out CT Directory. b. MiDAS AP reported that of the twenty two people requiring MiDAS only three were able to attend the latest course in February 2010, one person dropping out at last minute. AP confirmed the intention to ask for a deposit at the application stage to reduce losses incurred by last minute cancellation.BM reported from the P&KC Position Paper in 2009 that changes to MiDAS are still under consideration. NDJ asked BM what impact would there be on P&KC if PKCTG were not able to deliver MiDAS to the voluntary sector. BM confirmed that P&KC would not be able to provide additional training and that fleet trainers were not sympathetic and would expect the full costs of MiDAS delivery would fall on the voluntary sector. Action: None c. Incorporation and Trustee Indemnity Insurance NDJ confirmed that PKCTG has Trustee Indemnity Insurance and Public Liability Insurance cover, reassuring that this cover would be sufficient if a crisis arose.NDJ thought that incorporation was not appropriate at this time but may be beneficial in the future. JG reported that the potential liability of not being incorporated is not all financial and that as a trustee of a committee without incorporation one may be debarred from other organisations and all present committee members would be affected. Action: NDJ to consider Incorporation at a later date. 4. CDW Report CDW referred to her written report, noting the short period since the last PKCTG meeting and reduced involvement due to funding constraints. Enquiries for CT have doubled this year and publicity continues to attract new volunteers. CDW highlighted some of the events recently attended and spoke of the pilot Rural DRT (Demand Responsive Transport) planned for West Kinross-shire. A discussion ensued on the effect this might have on KVGROS. BM assured that there would be a report issued after the next few meetings. KR and FM requested sight of the report as soon as it becomes available. 5. Treasurers Report RH spoke to his tabled report showing the financial position for April 2009 to February 2010. He had two messages: 1. Approaching the year end the report shows that the group has performed to the budget;2. Less encouraging and quoting from the report “Whilst the funding in 2009 has been adequate we are advised that future funding from P&KC will be severely limited, possibly by as much as 60%. This will, of necessity, limit the nature of PKCTG activities next year. NDJ spoke to this situation. 6. Chairman’s Report NDJ explained that PKCTG has a cash flow problem with no revenue source other than P&KC. We are not a charity and are not incorporated,. PKCTG has achieved every objective set in the Business Plan for 2009/10. NDJ and AP met with AW to discuss the financial future of PKCTG and applied to P&KC for an interim grant. AP confirmed that during the meeting AW stated that PKCTG has done nothing wrong, just that there are limited funds and it will be May 2010 before these are available. PKCTG do not have enough money, as of now, to continue operating at its current level. Consequently PKCTG are considering alternative office accommodation, future staffing requirements and restricting services. There is an obligation to retain core services, if possible, and offer continuing support to our members. PKCTG has three choices: 1. Operate in a limited way; 2. Suspend trading for a period; 3. Look at dissolution. Redundancies may have to be considered withinin the next week. MiDAS training will cease and the 38 Disclosures required by voluntary groups will have to be funded by the groups themselves. BM confirmed that AW is discussing today with P&KC what monies may be available. PKCTG should have an answer within two days. NDJ wished to record his thanks to AW and BM for their support.MC asked who pays for the Public Liability Insurance Policies. AP confirmed that they are paid until September 2010 and that the Council funded the premiums. BM stated that future funding for insurance would still be supported by P&KC, but it may be that part payment may have to be made. AP stated that CCA and MOG still needs servicing and asked who will do this if PKCTG is not here. RDP suggested approaching the Community Planning Partnership for help. NDJ stated we do not have time on our side and major decisions must be taken within the next 6-12 weeks. NDJ confirmed that the AGM will go ahead as planned on 4th June 2010 and appealed for support at this difficult time. Action: The officers to monitor the financial position and take action as necessary. 7. Business Plan 2010/11 – Financial Strategy NDJ and AP will put together the Business Plan and apply for a grant from the CTF of P&KC. The Plan will be presented at a future meeting. 8. AOCB a. BM confirmed that he has taken over the CT fund from JB and applications will be dealt with as soon as possible. b. AP suggested a deposit for MiDAS fee to be set at £25.00. FM agreed. c. Information about parking at Ninewells will be circulated to groups as soon as known. d. CTA have money available to deliver a Health Check Roadshow in P&K for all CT providers. e. Alex McGill of British Red Cross is retiring. f. Isobel Watson will remain the contact for Pitlochry Hospital Cars, but Katey Walker will be the contact for Pitlochry Senior Citizens along with Donald Isles. g. NDJ warmly thanked Frank Muggridge for his contribution to Strathcare and his support of PKCTG. FM replied that he has enjoyed every 23 years of it. 9. Date of Next Meeting The Annual General Meeting will be Friday 4th June 2010. Action: CDW to notify interested parties and distribute relevant papers |