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PERTH AND KINROSS COMMUNITY TRANSPORT GROUP
Combined PKCTG and CCA Meeting 8.9.08
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Perth and Kinross Community Transport Group Minute of Meeting on 8th September 2008 Venue: The Learning Centre, Kinross. Present: Norman Jarvie (NDJ) Chairman PKCTG Jim Gibb (JDG) Treasurer PKCTG Morna Calcott (MC) Kinross Volunteer Group & Rural Outreach Scheme Ann Munro (AM) Kinross Volunteer Group & Rural Outreach Scheme Kathleen Coffey (KC) WRVS Sandra Clements (SC) WRVS James Robertson (JR) Perth Access Cars Isobel Watson (IW) Pitlochry Senior Citizens Frank Muggridge (FM) Strathcare John Berry (JB) P&K PTU Jamie Gordon (JG) P&K PTU Angela Prescott (CDW) CDW PKCTG Apologies Donald Isles Pitlochry Senior Citizens Jane Laahs NHS Voluntary Services Manager Sue Sadler PKCTG Alex McGill British Red Cross Raine Du Puy P&K Access Group Jill McNeill Craigvinean Surgery Car Scheme George Allan Alyth Youth Partnership Liz Lines Aberfeldy Hospital Cars Roger Clare Compass Christian Centre Niall Moran P&KC Public Transport Unit Karen Thomson Macmillan House 1. Welcome and apologies for absence The Chairman welcomed those attending and apologies were noted. 2. Minute of the PKCTG Meeting held 31st March 2008 The minute was proposed by JDG and seconded by KC. 3. Minute of the CCA Meeting held 16th April 2008 The minute was proposed by JDG and seconded by JR. 4. Matters arising a) PKCTG Information and Advice Policy The revised policy had been distributed by e.mail and no comments were made. Action: CDW to forward a copy to Keegan Pennykidd in accordance with the insurance policy b) Blue Badge issues JR stated he had not received any further letters from Parking Services and was concerned that Perth Access Cars have not yet received their Blue Badge Allocation, even though they had paid the required £2 per badge and filled in the relevant forms. NM stated that KVGROS badges were currently in the post. JG stated that there is legislation in place for P&K Council to charge up to £20 administration fee. Action: CDW to make representations on behalf of PAC and question the charge to voluntary organisations and provide feedback. c) Hospital Car Parking, Ninewells and PRI Briefing Sheet NDJ and CDW have met with Brian Main and David Laurence at Ninewells. A draft Briefing Sheet has been approved by both parties, so CCA Badges and the accompanying briefing sheet will be manufactured and distributed at the earliest opportunity. Action: CDW to distribute and prepare badges and briefing sheets. d) Verbal report of Meeting at PRI NDJ and CDW met with Mark Scholes ref CCA parking at PRI and found him to be extremely supportive. A briefing sheet will be issued once approved by Mark Scholes. Once the start date has been set and new arrangements implemented, groups are requested to feedback any issues that arise. Following the Scotland wide announcement that Hospital Car Parking is to be free of charge (announced by Nicola Sturgeon on 2.9.08) a briefing sheet was issued to those present. Ninewells is the local exception to the new policy. JDG expressed concern that LA budgets may be affected by the announcement of free parking at PRI but JB stated he was pretty certain that this will not be the case. He did however add that he hopes the free parking is managed carefully and not abused. NDJ expressed the same concern. e) Resource Pack The Resource Pack has attracted compliments from Councillor Howie and has a new item to be considered for inclusion – see item 8.
5. Report on AGM held 27th June 2008 The Annual Event and AGM went well, with the format well received. JDG praised John Swinney in particular and the way he fielded questions of which he had no previous knowledge.
6. Treasurers Report – Funding JDG produced an up to date financial report illustrating that 37% of the 08/09 budget has been consumed to date. He expressed concern at the apparent deficit between MiDAS delivery and cost to members. It was agreed that PKCTG need to find another source of income specifically for delivering MiDAS. JB agreed to raise this issue with Andrew Warrington. IW stated the need for MiDAS for 7 people in the Pitlochry area, while FM said that Strathcare would be requiring training for 4 people, all in the next few months. PKCTG still await the £10,400 grant already agreed from P&K Council. 7. CDW Report A prepared report was presented. CDW is pleased with the continued interest in the PKCTG website. She was pleased to be nominated to attend a drinks reception with The First Minister and was able to speak to him about CT and the valuable contribution it makes across Scotland. CDW raised the profile of CT using a powerpoint presentation at the CVS event on 5th September 2008. The event was attended by 50 plus local politicians and voluntary sector representatives. 8. Chairman’s Report a) CCA template for complaint procedures A draft complaints procedure template was presented with NDJ stating this document to be the promotion of guidelines and not prescriptive. When asked, groups stated they were not in favour of prescriptive procedures. It was agreed that this document would prepare the ground, should complaints arise and would steer groups to help complaints be managed and settled both quickly and efficiently. Action: CDW to distribute to groups and incorporate in the Resource Pack for adoption or adaptation by groups. b) Visitation strategy This has been on hold over the summer, however over the winter; CDW will contact surgeries and CT providers to see if they would appreciate a visit. c) Press articles Both the AGM and Blue Badge issues have increased publicity for PKCTG and the CCA. It is planned to submit a monthly or bi-monthly article in the local papers. Action: CDW to prepare articles for inclusion
9. Business Plan/PQASSO The 08/09 Business Plan still needs to be completed and is a current priority. NDJ and CDW are confident that PKCTG can achieve PQASSO level 1 and possibly level 2 before the year end. 10. Reports to the Council PKCTG have committed to completing bi monthly progress reports to P&K Council. Action: CDW to prepare report for submission 11. AOCB a) Increased insurance premiums for Volunteers KC reported that she had lost three volunteers due to increased car insurance premiums for volunteers. CDW had added her concern to the CTA Chat group to ascertain whether others faced a similar problem. Only one group reported this and the volunteer paid the increased premium, with the plan to change insurer. KC was advised by NDJ and AM that inefficient helpline staff can be the cause of this and to only send in the completed proformas (or volunteer declaration) as this does not attract an increased premium. b) CTA Scottish Committee Meeting JDG attended the meeting on 4.9.08 and informed the group that Badenoch and Strathspey CT Group will be taking part in the BBC Primetime programme on 22.9.08. He referred to the coordinated response made by CTA Members to the CTA’s Governance Review and his uncertainty of it’s’ effectiveness. JB mentioned the availability of the CTA Chat group for CTA members. Action: CDW to investigate whether the CTA chat group will accept non-CTA members c) New Minibus Coordinator P&K Council have opened up the Council Minibus fleet of 50 vehicles to Community Groups and Voluntary Organisations. Since 16.8.08 they have a new minibus coordinator in post named Brian Martin. d) New Council Driver Trainer P&K Council have appointed a new driver trainer. James Duncan will be in post from 15.9.08 e) PKAVS AGM The PKAVS AGM will be held 8.9.08. JDG will attend to represent both PKCTG and the Blairgowrie Freedom Coach Association. f) The Countryside Alliance Competition CDW has received information from Pete Wishart about the above competition. Action: CDW to advise groups which category is most suitable for entries from the CT Sector. 12. Date of next Meeting The next combined meeting will take place on 10th November 2008 in Blairgowrie. Action: CDW to distribute venue details and associated paperwork when available. |