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Paper 3
Minute of the PKCTG AGM27th
June 2008
Venue: The Centenary
Suite, McDiarmid Park, Perth.
Present: | Norman Jarvie | Chairman PKCTG | | Jim Gibb | Treasurer PKCTG | | Angela Prescott | CDW PKCTG | | Frank Muggridge | Strathcare | | James Robertson | Perth Access Cars | | Liz Lines | Aberfeldy Hospital Cars | | Niall Moran | PKCTG and P&K PTU | | Brian Martin | PTU P&K Council | | Raine Du Puy | P&K
Access Group | | Morna Calcott | KVGROS | | Sue Sadler | | | Councillor Ken Lyall | Ward 4 - Highland | | Karen Taylor | WRVS | | Ann Munro | KVGROS | | Kelvin Reay | KVGROS | | Kathleen Coffey | WRVS | | Mark Scholes | Head of Support Services PRI and hospitals in P&K | | John Berry | P&KC PTU |
Apologies: (taken from the single
invitation to attend the CCA launch and AGM)
| Brian Masson | Angus Transport Forum | | Helen Flatley | Community
Learning Development Partnership | | Donald Duff | Auchterarder and District Community Council Hospital Car Service | | Councillor Ian Miller | Leader of the Council - P&K | | Councillor
Alan Grant | Ward 2 -
Strathmore | | Councillor George Hayton | Ward 9 - Almond and Earn | | Councillor Archie McClellan | Ward 12 - Perth City Centre | | Councillor Heather Stuart | Ward 12 - Perth City Centre | | Councillor Lorraine Caddell | Ward 10 - Perth South City | | Councillor
Caroline Shiers | Ward
3 - Blairgowrie and Glens | | Councillor Bob Ellis | Ward 3 - Blairgowrie and Glens | | Neill Aitken | On behalf of Comrie Driving Service | | Councillor Ann Gaunt | Ward 7 and Vice Convenor of Enterprise and Infrastructure Committee | | Provost John
Hulbert | P&K Council | | Councillor Dennis Melloy | Ward 2 - Strathmore | | Richard McDermid | Capability Scotland | | Donald Isles | Pitlochry Senior Citizens | | Bob Gillespie | PKAVS | | Dorothy Young | Kinross Day Centre | | Councillor Mike Barnacle | Ward 8 - Kinross-shire | | Colin Carr | PKAVS | | Sarah Renwick | Volunteer Centre, Perth | | Isobel Watson | Pitlochry Hospital Cars | | John MacDonald | Director for Scotland CTA | | Lorna Lambert | Volunteer
Centre, Perth | | Andrew Warrington | P&K Public Transport Unit | | Bill Wilson | P&K Council |
1. Welcome and ApologiesNorman Jarvie welcomed those present and apologies were noted.
2. Minutes from the previous AGM held on 21st May 2007The minutes were adopted (proposed by Frank Muggridge and seconded by Kelvin Reay)
3. Matters ArisingThere were no matters arising.
4. Chairman’s Report – Part of MinuteCopies of the Chairman’s report had already been distributed therefore the
Chairman highlighted various points from the report. He expressed his thanks to Sue Sadler, Jim Gibb and Angela Prescott for
their support and that operationally, the number of meetings has been reduced due to fiscal constraints.
5. Treasurer’s
ReportJim Gibb presented accounts for the year 2007-08 and reported
on 07-08 financial activity. He explained some details of the accounts including the fact that the true balance at 31st
March 2008 was only £385. He expressed concern that the full cost of MiDAS Training was higher than most trainees and
organisations could afford, so the ability to discount will be a factor in bids for funding. A list of assets at cost was
added to the report. The Treasurer concluded that PKCTG require £13,000 to survive for the remainder of the financial
year. A move to adopt the accounts was proposed
by John Berry and seconded by Ann Munro.
6. Community Development
Workers Report – Part of MinuteCopies of the report had already
been circulated and the CDW thanked the Chairman, Treasurer and Sue Sadler for their support. She also thanked groups for
their contributions resulting in proformas which are now accessible to CCA Members.
7. Adoption of the ConstitutionThe Constitution was re-written 18 months ago, but had not been adopted at the
2007 AGM. Jim Gibb described changes to the Constitution:(i)
removal of the word “Honorary" (ii)
provision for Associate Membership(iii) removal of the three
year term for election and re-election(iv) abstentions are to be
disregardedThe adoption was moved by Niall Moran and seconded by
Sue Sadler
8. Election of Officer BearersThe Chairman stated
that PKCTG are looking for additional Committee Members. Jim Gibb confirmed that members can be co-opted at any point in the
year. The following appointments were made: | Nomination | Proposed | Seconded | | Norman Jarvie | Jim Gibb | John Berry | | Jim Gibb (Treasurer) | Norman Jarvie | Ann Munro |
Additionally Morna Calcott, Kathleen Coffey, Niall Moran (Vice
Chairman) and Jane Laahs were nominated and elected en bloc.
9. Appointment
of Independent ExaminerJim Gibb proposed Alison
Wight (PKAVS) as the Independent Examiner of PKCTG Accounts. This was seconded by Frank Muggridge
10. AOCBMembershipMembership of PKCTG remains £10 per year, with no fee for CCA Membership in 08/09. Membership
of the CCA will however attract a small fee 09/10. Members of the CCA do not need to be members of PKCTG however there will
be an automatic affiliation. Council Minibus CoordinatorBrian Martin has now been appointed as the permanent Minibus Coordinator for P&K
Council and will manage the Councils fleet of 50 minibuses. This service but not vehicles will be centralised with vehicles
available for Community use. Structured charging will apply although this is under consultation at the moment as is the issue
of MiDAS delivery. Hospital Link (PRI to Ninewells, Dundee)John Berry stated he is keen to see Voluntary Car Schemes link into this new hospital
to hospital service and that the new PRI turning circle has bays for interlinking with the buses. KVGROS have successfully
linked into the service. Money raised from this service is being retained by the sponsors. Raine Du Puy stated that she had
observed a lack of dropped curbs at the drop off point at Ninewells on a recent visit by the Access Group.FundingJohn Berry informed those present
that the Local Authority has money available and it hopes to provide PKCTG with further funding. The two groups that were
previously in receipt of RCTI Funding should forward invoices to the Local Authority and in the long term, the Council hope
to have a P&K Community Transport Fund. Ann Munro requested that administrative organisations be considered separately
from direct service providers and John Berry stated he would welcome input from the sector as to how the fund could ideally
be managed. The meeting closed at 4.15pm
PKCGT Annual Meeting and Annual General Meeting 2008
REPORT
OF PERTH AND KINROSS COMMUNITY TRANSPORT GROUP
ANNUAL MEETING
Friday, 27th June 2008 2.00pm The Centenary Suite, McDiarmid Park, Crieff Road, Perth
Paper 1:
Welcome and Introduction: Norman Jarvie, Chairman, PKCTG
Keynote Address: John Swinney, MSP Cabinet Secretary for Finance and Sustainable Growth
Paper 2:
Community Car Association
Paper 3:
PKCTG – Annual General Meeting
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| Norman Jarvie, Chairman of PKCTG welcomes John Swinney MSP as the keynote speaker |
Paper 1 Perth and Kinross Community Transport Group
Annual Meeting 27th June 2008
Present: Norman Jarvie | Chairman PKCTG | | Jim Gibb | Treasurer PKCTG | | Angela Prescott | CDW PKCTG | | Jane Laahs | Voluntary Services Manager NHS Tayside | | Karen Cowley | Chief Executive, PKAVS | | Liz Lines | Aberfeldy Hospital Cars | | Frank Muggridge | Strathcare | | James Robertson | Perth Access Cars | | Duncan Hearsum | Order of Malta, Dial A Journey, Stirling | | Morna Calcott | Kinross Volunteer Group and Rural
Outreach Scheme | | Raine Du Puy | P&K Access Group | | John MacDonald | CTA Director for Scotland | | Evelyn Gardiner | Head of Planning and Performance P&K CHP | | Ann Munro | Kinross Volunteer Group and Rural Outreach Scheme | | Kelvin Reay | Kinross Volunteer Group and Rural Outreach Scheme | | Kathleen Coffey | WRVS | | Mark Scholes | Head of Support Services PRI and
hospitals in P&K | | Councillor Ken Lyall | Ward 4 - Highland | | John Berry | P&KC PTU | | Niall Moran
| PKCTG and
P&K PTU | | Councillor Kate Howie | Ward 4 - Highland | | Brian Main | Head of Support Services Ninewells Hospital
& Medical School | | Bill O'Driscoll | P&KC PTU | | Councillor John Kellas | Ward 5 Strathtay and Convenor of the Enterprise
and Infrastructure Committee | | Councillor Alasdair Wylie | Ward 5 Strathtay | | Councillor Wilma Lumsden | Ward 9 Almond and Earn | | Councillor Ann Cowan | Ward 6 - Strathearn | | Brian Martin | PTU P&K Council | | John Pearson | Pitlochry Community Council | | Sue Sadler | | | Karen Taylor | WRVS |
Apologies:
Brian Masson | Angus Transport Forum | | Helen Flatley | Community Learning Development Partnership | | Donald Duff | Auchterarder and District Community
Council Hospital Car Service | | Councillor
Ian Miller | Leader of
the Council - P&K | | Councillor Alan Grant | Ward 2 - Strathmore | | Councillor George Hayton | Ward 9 - Almond and Earn | | Councillor Archie McClellan | Ward 12 - Perth City Centre | | Councillor Heather Stuart | Ward 12 - Perth City Centre | | Councillor
Lorraine Caddell | Ward
10 - Perth South City | | Councillor Caroline Shiers | Ward 3 - Blairgowrie and Glens | | Councillor
Bob Ellis | Ward 3 -
Blairgowrie and Glens | | Neill Aitken | On behalf of Comrie Driving Service | | Councillor
Ann Gaunt | Ward 7 and
Vice Convenor of Enterprise and Infrastructure Committee | | Provost John Hulbert | P&K Council | | Councillor
Dennis Melloy | Ward
2 - Strathmore | | Richard McDermid | Capability Scotland | | Donald Isles | Pitlochry Senior Citizens | | Bob Gillespie | PKAVS | | Dorothy Young | Kinross Day Centre | | Councillor Mike Barnacle | Ward 8 - Kinross-shire | | Colin Carr | PKAVS | | Sarah Renwick | Volunteer Centre, Perth | | Isobel Watson | Pitlochry Hospital Cars | | John MacDonald | Director for Scotland CTA | | Lorna Lambert | Volunteer
Centre, Perth | | Andrew Warrington | P&K Public Transport Unit | | Bill Wilson | P&K Council |
1. Present and Apologies Norman
Jarvie, Chairman welcomed representatives from Community Transport Organisations, P&K Council, NHS and Community Councils
to the Perth and Kinross Community Transport Group (PKCTG) Annual General Meeting on 27th June 2008.
Norman introduced John Swinney MSP as the keynote speaker. Apologies were noted.Norman described the
changing and challenging times for the Voluntary Sector with funding a key concern for many. He described
the enormous reservoir of volunteers and community support across Perth and Kinross. He described common issues and concerns
regarding insurance, risk management and funding that Voluntary Car Schemes are faced with. John Swinney in response paid tribute to the commitment and active
involvement of the Voluntary Sector in Perth and Kinross, stating that the Public Sector would have an enormous undertaking,
should they ever have to absorb and perform the work the Voluntary Sector undertakes. He stated that following the spending
review, resources gave been increased by 37% over a three year period which means increased resource allocation. The Minister outlined the reason for removal of ring-fencing and transfer of funds from Central Government
to Local Authorities, saying that Local Authorities are best placed to deal with local issues and distribute funds where appropriate.
Norman Jarvie requested that in these challenging times, consideration be given to funding of Community Transport as the benefit
to clients and volunteers and their health and well-being cannot be understated. John Swinney stated that the Government will
engage to ensure that resources will be used to maximum benefit. A question and Answer session followed: When questioned about Fuel prices and duty the Minister said that every organisation
is affected by fuel concerns. As a government, there is four and a half billion pound in the Treasury, greater than expected,
and the challenge is to try to distribute this. He has met with Jack Straw and Ministers from Wales and Northern Ireland with
a plea to reduce the taxation regime on fuel. In the long term a fuel duty moderator may be appropriate. Blue Badge concernsThe
Government are going to support legislation which includes use of disabled parking spaces and issue of Blue Badges and John
Swinney would be happy to deal with specific cases. Concessionary FaresJohn Swinney described the success of the Concessionary Travel Fare Scheme which keeps people
active and allows people to access services. The Scheme illustrates what the administration is trying to achieve, to be active
and hoping to retain active contribution. He commended CT and made reference to investigations into DRT in his own Constituency.
He praised the adaptation of bus timetabling and made reference to the success of the Blairgowrie Freedom Coach and the benefits
this service provides i.e. mobility and access and associated health benefits. He stated a vision of Integrated Service Provision Abuse of Concessionary FaresCouncillor
John Kellas raised this issue and JS stated this is being monitored carefully. Council
– one stop shop?Jim Gibb asked if the
Council is to be the one stop shop for funding and JS responded by saying No, that the Government have empowered the LA to
do as they seem fit and that they will have monies previously available through Government. JS said that match funding would
help organisations and he would like to see created Communities of Interest. Direct
Voluntary Sector Funding/Scottish Investment FundMorna
Calcott requested confirmation that the £63m voluntary sector funding (through CVS) and the £30m Scottish Investment
Fund had not been given to local authorities. JS replied the monies had not been given to local authorities and that the Scottish
Investment Fund invests in Social Enterprises. It is NOT a grant distribution. It is to support viable SE businesses access
finance to lead to revenue flow. JS had received feedback that the single outcome agreements have driven
the importance of relationships between LA and Groups. RCTIJohn Berry expressed that he felt P&K had not done particularly well out of the
RCTI and he has concerns over new projects, that the local authority allocation of funds is based on previous applicants success
and not on future projects.JS responded that
P&K Council will have had increased monies in other areas and that total service provision from the range of services
available was the focus. The profile of spending is in accordance with needs. From 2011 constraints will not be applied. Sue Sadler stated that P&KC have already put a lot of money into rural services, more resources
than for example Dundee – does this also even out?
JS said there are main drivers, these being population, deprivation
and rurality. These are historic factors that are taken into account in the Local Authority Finance settlement.JS stated that he has been discussing with the Convention of Local
Authorities, how we arrive at details on a more transparent way. Concessionary
FaresSue Sadler said she would like to see
CT users accessing the Concessionary Fare Scheme, as there is a gap that needs to be met. CT does not have the capacity to
make up the difference in fares.JS said the
government will look at eligibility and the scheme is currently going through a statutory reviewMorna Calcott suggested limiting the number of miles or no of journeys for those entitled
under the scheme, but JS said that the scheme was unlimited and that changes like this may dent enthusiasm. Accessibility IssuesRaine
Du Puy commended the Concessionary Fare Scheme however stated that there is a lack of disability awareness by transport providers
and she feels the LA should be putting pressure on transport providers. JS stated there is a legal framework in place
and that this needs to be enforced. He recognised this as a significant issue.
Paper 2
Perth and Kinross
Community Car Association P&K
Community Transport Group
Annual Meeting 27th June 2008
Chairman Norman Jarvie, outlined the development and aims of this new Association which is formally
launched today. Hopefully it will be a useful resource to voluntary car schemes in this area and their communities. The main purpose of the Association is to enable community and hospital car groups to work together
to provide quality transport solutions for people in need and to:¨ Recognise and respect autonomy of individual groups¨
Negotiate preferential rates for public and employers
liability insurance¨ Address disclosure requirements¨ Share information on good practice and tackle risk management¨
Enable local volunteers to keep administration and
costs to a minimum consistent with safe and effective operation¨ Develop and promote local services¨
Negotiate with local and regional bodies¨
Maximise transport opportunities for all members of
the community to access services and participate in Society¨ Help build confidence in CT across Perth & Kinross.
A Resource Pack for members is available and the Chairman referred
to its content with examples on display for attendees to peruse. The CCA is a sub-group of PKCTG and independent of Local
Authority. Angela Prescott, Community Development Worker employed by PKCTG spoke of the powerpoint
presentation which had been prepared and its target audience. She ran through this highlighting the common issues facing voluntary
car schemes. The presentation is available to GP Surgeries and their staff to demonstrate the benefits of Membership
to voluntary car schemes. Angela also mentioned the financial contribution from the Joint improvement Team which had facilitated
the formation of the Association. She thanked groups who contributed their time and help in refining the protocols incorporated
in the Resource Pack. Preferred rates for public and employers’ liability insurance
are available through the Association with the first year April 2008 to March 2009 free of charge to members. These premiums
are being paid by P&K Council and thereafter in 2009/10 members should expect to pay £100 for public liability and
£25 for employers’ liability insurance. Angela thanked Bill Wilson, P&K Council for his help in successfully developing this insurance policy. For more information about the CCA please contact PKCTG on 01577 866766 or visit the website www.pkctg.org.uk
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