Present: Norman Jarvie (NDJ) Chairman PKCTG Jim Gibb (JG) Treasurer PKCTG Morna Calcott (MC) Kinross Volunteer Group & Rural Outreach Scheme Kelvin Reay (KR) Kinross Volunteer Group & Rural Outreach Scheme Kathleen Coffey (KC) WRVS Donald Isles (DI) Pitlochry Senior Citizens Neill Aitken (NA) On behalf of Comrie Driving Service Niall Moran (NM) P&K Public Transport Unit Jane Laahs (JL) NHS Voluntary Services Manager Angela Prescott (RDW) RDW PKCTG
Apologies Ann Munro Kinross Volunteer Group & Rural Outreach Scheme Sue Sadler PKCTG Isobel Watson Pitlochry Senior Citizens Ashley Kennedy Alyth Youth Partnership Richard McDermid Capability Scotland Liz Lines Aberfeldy Hospital Cars Roger Clare Compass Christian Centre Karen Thomson Macmillan House Frank Muggridge Strathcare
1. Welcome and apologies for absenceThe Chairman welcomed those attending and apologies were noted. 
2. Minute of the previous meeting held 28^th January 2008The minute was proposed by JG and seconded by MC.
3. Matters arising
a) Community Car Association The group agreed it would appear sensible to bring PKCTG and CCA meetings together as their work is now complementary. This will happen after the AGM in May. The public liability and employers liability insurance cover is now in place for groups from 1.4.08 to 31.3.09; however there is still work to do to illustrate the benefits of the CCA to clients and organisers. The CCA still needs to promote itself and planning for the public launch (delayed due to funding uncertainty) will now take place. P&K Council have been helpful refining objectives and there is now a new flyer with a central theme – the autonomy of groups is sacrosanct.JL offered her congratulations to PKCTG for their perseverance and added that other groups may have failed to achieve such an objective.NDJ stated that he is conscious that some groups may conceive the CCA to be a take over bid and is keen to allay any fears. NA confirmed that this is the perception in Comrie and that there is concern with regards to letters to the Comrie Surgery from the Community Health Partnership. He is seeking assurance at the meeting that such letters would not be sent again and that the CCA is NOT a take over bid attempt by the NHS and Local Authorities. Both JL and NDJ stated categorically that this is not the case and that the autonomy of all groups will be respected.  NDJ also stated the objective of the CCA is to be a beneficial resource for all groups and to help develop new groups. NDJ asked NA to take this information back to the Comrie Group and offered to meet with those concerned and show the powerpoint presentation, to those interested. The CCA has been promoted in the new Crieff and Comrie Quair, in the Breadalbane Quair (courtesy of Liz Lines) and on the PKAVS notice board.
b) Meetings with Andrew Warrington and John Berry Monthly discussions are still taking place which are proving positive. A clearer picture is emerging of the Local Authority future funding position.
c) Projector The JIT money has now been received and the laptop purchased. NDJ now intends to purchase the projector. The group supported this and suggested a budget of £450. The need to promote the CCA using display boards was also raised and agreement was given to purchase. Action: Chair and RDW to purchase the projector and investigate prices for display boards. 
Other matters 
1(c) Disclosure consultation Due to work load, PKCTG did not formulate a response to this. The CTA also failed to respond however DI informed the group that Pitlochry Senior Citizens have responded direct.
4. Treasurer’s Report FundingThe £7,500 JIT money has now been received. The balance at 30.3.08 was £8365 (inc JIT.) With £587.50 rent still to pay; this illustrates the crucial situation of PKCTG funding. JG thanked NDJ for his help securing the emergency payment from the SAS. PKCTG should receive a payment of £6K from PKC early April (existing agreement in place since 2005) and JG hopes to present the 08/09 budget at the AGM. NDJ stated that PKC will do their best to find funds to help PKCTG. PKCTG needs £27,000 per year for 08/09 and hopes to receive two further payments of £6K in 08/09. JG no longer needs to break down expenditure per project as RDW has amended recording procedures to include this. The current RDW contract expires today and it was agreed to offer the RDW a further 6 month contract. Action: JG to formulate the RDW contract.
5. RDW ReportThe RDW provided a written report on activities between 29.1.08 and 28.3.08, with the development of the CCA featuring heavily.  A drop in the number of annual enquiries was reported i.e. 114 in 06/07 and 95 in 07/08. The popularity of the website could explain this with 304 hits in just 8 weeks.  The RDW participated in DDA Training and PKCTG currently fulfil their obligation to provide accessible information. Information is available on our website which can be viewed or enlarged and downloaded /printed. Permission to uplift Getting Around leaflets to the website has been obtained from the printer.
Change of name It was agreed that the title RDW (Rural Development Worker) requires updating. AP will now be known as the CDW (Community Development Worker)Workload PKCTG have exceeded the MIDAS training target.
CTA Meeting 5.3.08 This was attended by Sue Sadler. Sue provided notes with the suggestion that PKCTG support the CTA. SS has responded to the Draft TACTRAN Strategy however did not adopt the PKCTG letterhead as lack of time prevented consultation with groups. 
6. Chairman’s Report – Relationships The Chairman stated that he is aware he inherited a well-funded organisation with a significant national presence although he has had to retract PKCTG activities in the past 6-9 months. Responsibility for attending meetings has been shared. He stated his intent to re-establish links with groups PKCTG co-operate with; however attendance at meetings should be selective and relevant. Transport with Care NDJ has found these meetings useful and will raise the double indemnity issue at the next meeting.          Community Transport Association The CTA remain a useful resource although their direction appears unsure. PKCTG will try to support the CTA where appropriate.          TACTRAN and P&K Council PKCTG will be continue to be involved although attendance at meetings will be selective. The situation should develop as the funding situation improves.KR spoke in favour of funding being handled by Local Authorities and that he feels there was now a more direct local link, rather than engaging with RCTI staff in Edinburgh. There appears to be uncertainty regarding the future of TACTRAN and NM confirmed that TACTRAN will not be a service delivery agency, but will operate at a strategic level.
7. Business Plan/PQASSO NDJ intends to undertake Quality Assurance however Social Audit will not be adopted. PQASSO is the chosen scheme and both the Chair and RDW have received training. The timescale is dependant on RDW workload and availability. The PKCTG business plan will need re-writing Action: RDW and Chair to formulate the new business plan. 
8. Reports to Perth and Kinross Council PKCTG have agreed to submit a two monthly, written, progress report to PKC regarding PKCTG and CCA activities as they are now the main funder. 
9. Third Sector SupportThe Voluntary Sector is the third sector and £30million of support has been allocated by Scottish Government. This will provide increased flexibility for local organisations and enables local authority savings to be kept locally.KR spoke in favour of John Swinney and his support for the Voluntary Sector, stating he is able, approachable and provides useful local support.
10. AOCB
a) Lunch subsistenceThere does not appear to be a protocol or guideline in place regarding lunch subsistence for DATs. It was agreed to create guidelines incorporating a £4 allowance. Action: RDW to prepare guidelines
b) PKCTG Information and Advice Policy To receive professional indemnity insurance PKCTG have to provide their Information and Advice Policy to the insurer. NDJ and RDW are re-drafting the current policy. Action: RDW to circulate draft policy to members when available.
c) New Hospital LinkNM presented leaflets for the new PRI to Ninewells bus service. Action: RDW to add the information to the PKCTG Website 
11. Date of next Meeting The next Meeting will be the PKCTG AGM which is scheduled for 31^st May 2008 which is a bank holiday. It was agreed to invite John Swinney as the key note speaker. The date and venue of the AGM will therefore depend on the availability of the MSP. Action: RDW to coordinate arrangements and update members.